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3 Ways to Finally Motivate Yourself to Do Boring (But Important) Tasks

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Emails are piling up, you’re behind on your bookkeeping, and your messy desk isn’t going to clean itself. You keep telling yourself that you’ll handle these mind-numbingly boring—yet important—tasks… some day.

As you wait for motivation to strike, the boring tasks just keep accumulating. You’re overwhelmed. You need help. You’re thinking about just throwing out your to-do list, and dealing with the consequences later. Or maybe you’ll hire a personal assistant that you can’t quite afford.

Don’t despair, you can motivate yourself to finally get these boring tasks out of the way. Then, you’ll be able to focus on the more interesting parts of running your business.

Here are 3 ways you can motivate yourself to get those boring tasks done:

1. Dedicate a Day to Your Boring Tasks

Some people recommend doing boring work first thing every morning and then rewarding yourself with more interesting work later in the day. The problem with this idea, aside from making mornings even more terrible, is that it’s inefficient.

Your brain groups tasks based on things like your expectations and your beliefs: boring work is in one category and fun work is in another. When you switch from boring work to fun work, your brain needs to switch gears, and this slows you down. Extending your workdays is no way to motivate yourself to finally clean your desk!

For maximum efficiency, pack all your boring work into one day a week (or month). Your brain won’t need to switch between tasks, which means you’ll be done faster. Plus, with the boring work out of the way, you can enjoy your more interesting work without any guilt.

“Every block of stone has a statue inside it and it is the task of the sculptor to discover it.” – Michelangelo

2. Turn Your Boring Tasks into a Game

These days, it seems like every aspect of life can be turned into a game through an app, from money management to fitness to language learning. Surprisingly, apps can even let you turn cleaning out your desk into a game!

Gamification works because receiving small digital rewards for completing an unpleasant task gives you the extra push you need to finally check those items off your to-do list. Gamification is thought to work best for small, short-term goals, so it’s ideal for motivating yourself to do things like declutter your desk.

The most well-known app for turning your to-do list into a game is Habitica. In this role-playing game, your character gets gold and experience points when you complete a task. This is a great example of turning your boring tasks into a game.

3. Enlist the Help of a Buddy

If you’re having trouble finding motivation on your own, find an accountability buddy to keep you on track. An accountability buddy is another entrepreneur, not necessarily in the same industry, who also needs some help motivating themselves. Social media is an easy way to find a buddy, if you don’t already have someone in mind.

Each week, let each other know what you need to check off your to-do lists. At the end of the week, check-in to discuss what you accomplished and what you didn’t. Checking in with your buddy serves as motivation to get your tasks done. After all, you don’t want to explain to your buddy why you procrastinated a to-do list item yet again!

Some buddies will even set up disciplinary actions when they don’t meet deadlines. For example, if you don’t finish your tasks, you may need to buy your buddy a coffee (or vice versa).

Imagine looking at your to-do list and seeing that everything you’ve been procrastinating is finally crossed out. After an incredibly productive day, your desk is clean, your paperwork is in order and you no longer have 10,000 unread emails in your inbox. That can be you, with the help of one or more of these tips. Now, you know what do to: get to work!

“I just think we need more accountability and more transparency.” – John Thune

How do you motivate yourself to get those boring tasks completed? Please leave your thoughts below!
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1 Comment

1 Comment

  1. ruth

    Feb 5, 2017 at 4:36 am

    I like using the Whittle planner from digitalpfs.com for personal accountability.

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Why Do We Have An Unconscious Bias and How Can We Manage It?

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When I hear someone using my name once in a while throughout the conversation we are having, I cannot stop myself thinking “this person must have read Dale Carnegie’s books or must have been influenced by someone who read them…” Have you just recalled a similar moment and it felt nice?

As Dale Carnegie famously said, “Remember that a person’s name is, to that person, the sweetest and the most important sound in any language”. Why did Dale Carnegie highlight the importance of an individual’s name to that person in his “How to Win Friends and Influence People” book published in 1936?

Each and every one of us wants to feel special and unique. I guess he recommends using the person’s name in the conversation because that is one of the easiest ways to grab that person’s attention so that we can enhance the chances of getting our point across. However, I am more interested in this from the other side; hearing our names directly addresses our individuality, our need or desire to feel special and unique.  

Let’s park this one for now and we will come back. 

Categorization is essential to our survival

There is countless scientific research telling us about how our brains recognize similarities and put things into categories, which has been crucial to our survival in evolution and still helps us with a lot of things from learning new things to coping with the continuous influx of massive amounts of information through our senses. 

The continuous influx of information is mostly handled by our subconscious mind rather than conscious. It is estimated that our brains receive about 11 million bits of information every second through our senses, of which only 40-50 bits can be processed by our conscious mind. We process more information than we are aware of. The magic here is the subconscious mind.

An example is when you are at a very loud party where you hear a lot of words flying around without you recognizing each one of them, then suddenly, you immediately catch it when you hear your name. Your subconscious had been processing all of those words, without your awareness, but informed your conscious mind when your name was out there because it was relevant to you.

In order to most effectively process this much information and inform the conscious mind with only the relevant ones, our subconscious employs categorization as one of its strategies.

When our ancestors encountered some deadly predators in the African savanna, their subconscious prompted their conscious mind to immediately fight or flight by categorizing the information gathered through their senses into “predator / life threat / take action”. Most probably we are not descendants of the ones that were frozen rather than fighting or flighting! 

Although it is a completely different situation, the same strategy applied in remembering lists. Let’s look at the below two lists.

  1. lion, eagle, shark, leopard, hawk, whale, panther, falcon and dolphin 
  2. lion, leopard, panther, eagle, hawk, falcon, shark, whale and dolphin

The second list is easy to remember because it is reordered into relevant groups even though the content of the both lists are identical.

Subconsciousness is the magic and categorization is one of its key strategies. It is essential to our survival, learning new skills and processing information as well as bringing back the information we had processed and stored. 

This amazing skill has its drawbacks

As a result of our brains’ categorization strategy, we also categorize people, especially if we don’t know them as well as our closest ones.

Imagine I am sitting at the table next to yours while you are having your favorite coffee and working on your computer or reading your novel at your neighborhood coffee shop. I stand up, very calmly grab your bag, and start walking away. Your reaction might be quite different depending on my outfit. It could be much more vocal and harsh if I have a dirty T-Shirt and a pair of torn jeans on. However, if I have some navy colored, 3-piece suit and well-pressed white button up shirt on, you might even say something like “Excuse me, you might have picked up my bag by mistake”. (There is an experiment done by social psychologists which reported similar results)

Similarly, I would not be surprised to hear that my co-worker’s spouse is very skilled and knowledgeable in English grammar and literature because he is an English teacher. However, I would not expect it from my co-worker herself because she is an outstanding chemical engineer.  

This is defined as unconscious bias or stereotyping, as a result of our subconscious brain’s categorization strategy. The outfit I have at the coffee shop impacts your response to my action, because it puts me into a different category in your mind depending on my outfit. My co-worker’s and her spouse’s backgrounds make me put them into different categories, which might mislead me sometimes.

Just like we categorize things, it is very natural that we categorize people.  

The key question here for me is; how do we truly treat people as individuals so that they feel unique, just like as they would want, while we know that our brains categorize people

We can overcome unconscious bias 

Leonard Mlodinow, in his enlightening book “Subliminal”, suggests that “if we are aware of our bias and motivated to overcome it, we can.” That doesn’t mean that we need to fight our brain’s categorization strategy. We just need to employ our conscious mind more when we are working or dealing with individuals. 

Our unconscious bias might tell us scientists are bunch of technical nerds who cannot understand abstract concepts that marketers are talking about or it might say that marketers are some daydreamers who need to be grounded by scientists to the real world all the time. I am an engineer and I love thinking in abstract terms and I worked with quite a lot of marketers who thought primarily in factual and concrete terms. 

Spending some effort to learn more about individuals will help overcome unconscious bias. Gathering more information and qualities about them will make it easier for us to treat them as individuals rather than a member of the category we put them in our minds. 

The moral of the story here is to recognize the fact that our brains do categorize, and it is essential; but also, to recognize that every individual wants to feel unique. When we appreciate these two and keep reminding them to ourselves, we are one step closer to figuring out our own way to overcome unconscious bias and treat people more like individuals. 

What was the most interesting part of this article for you? Share your thoughts below!

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