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9 Time Management Tips To Maximize Productivity

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time management maximis productivity

We all know how easy it is to carelessly drift through the day, getting little done. And what more can you can expect when email notifications are constantly tapping your shoulder every 2 minutes?

If that’s not bad enough, phone calls, text messages, annoying Facebook notification events, and twitter mentions can easily rob you of your time and productivity.

But as Marie Forleo says:

“everything is figure-outable”

Here are my 9 top time management tips to get the best out of each and everyday.

 

9 Effective Time Management Tips for Major Productivity

 

1. Hide or Un-install Social Media Apps

This is extra important If you use your smartphone for business purposes. Assuming you’re not strictly disciplined yet, the best thing is to hide your social media apps that tend to be a nuisance and distract you through the day.

It’s too easy to pick up your phone, see Facebook or Twitter, then end up doing something you never planned like browsing through the timeline.

If you can’t see it, you may not be as tempted or distracted from the task at hand.

 

2. Write down a list of “time wasters”

When I’m in writing mode or I have writing to do, I don’t want my phone ringing every second, I don’t want an extra tab open for Facebook or YouTube, etc. The same should go for you.

An easy way to find out what’s burning up all your time is to write down everything you feel isn’t helping you progress. Your list might look like –

  • YouTube
  • Twitter
  • Facebook
  • TV
  • Texting
  • Long phone calls with friends, family
  • Video Games
  • Obsessive email checking

You can’t maximize your productivity if you don’t even know where your time’s running off too. So get down everything that’s irrelevant or not serving your time well so you can manage your days better. For writing lists you can use apps like colornote or evernote, both available on the android and apple store.

 

3. Set Daily Goals With Reminders

If your goal is to run at least 1 mile everyday, and that goal is attached to a reminder or timer, you’ll be more inclined to do it. Nobody enjoys disappointing themselves right? A cool way you can do this is with the app Evernote. You can get it on the android and apple store for free.

Every morning or every night I’d recommend you set your daily goals with reminders for the day ahead. I find it’s so much easier to look at my daily goals before the day begins, because my minds fresh and absorbs the information easier. But you’re free to do it your own way of course, if that works for you.

 

4. Talk it out with friends and family

Our friends and family love to have our attention on a regular basis, and It’s no different for us either. But at the end of the day, when you’ve got important things to do whether it be business, or writing a new book, It’s best we let them know beforehand.

Talk it out with your friends and family. Let them know when it’s “your” time and at what time you’ll be available to speak and socialize with them. Help them understand so they wont have to feel “ignored” when you’re being extra productive.

 

5. Get rid of your TV

There was a time when I felt my TV wasn’t serving me too well, so I got rid of it not long after by selling it on eBay. As far as growth goes it was one of the best things I’ve ever done. I almost immediately had more time on my hands to do more of the great stuff that actually matters. It forced me to change my daily routine and the way I managed my time.

Maybe you’re in that predicament right now? Maybe you’re the type to be easily distracted by the TV and go a little overboard. If you don’t “need” it, and it’s ruining your productiveness, sell yours on eBay. You’ll be more than surprised by the results.

Time lost time management

 

6. Buy yourself a Year Planner

Getting yourself a year planner is guaranteed to boost your productivity and manage your time efficiently. All you’ve got to do is stick it somewhere it can be easily spotted, and write down your daily tasks before you get started with your day.

Or even write down tasks and important things ahead of time by filling out the entire month, or year if you choose. You can buy a year planner from Amazon for a pretty decent price.

 

7. Have a dedicated “productivity” room

If you run a home based business working straight from your laptop, having your own dedicated room is the best way to go.

Being at home as it is can be distracting in its self. You can’t expect to manage your time well if you’re sat in a room full of “tempting” things, like food, chocolate, smartphone, TV, newspapers, etc. You’ll only make it that much harder on yourself to concentrate.

Re-design a spare room and turn it into an office. Clear out any distractions from your “productivity” space so you can be razor sharp focused and fully committed.

 

8. Stop talking yourself out of it

You have deadlines to complete, you’ve got major things to do, yet instead of doing them, your good ol’ brain decides to talk you out of it. Take Nike’s advice and just do it. 

Don’t allow yourself to be distracted by all the “shiny” things that are begging for your attention.

 

9. Buy a book on time management

Nothing beats the power of a book when it comes to learning about a topic in depth. There’s just no comparison. Buy as many top notch books as you can on time management and get some fresh ideas to help you succeed.

Popular time management books include – The One Minute Manager & Getting Things Done.

 

Is there anything else I missed? Let me know in the comments!

Theo Ellis is a blogger, author, writer, and online retailer. Speaking on subjects such as confidence, personal development, he writes from personal experience to benefit the lives of others through justbereal.co.uk.

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19 Comments

19 Comments

  1. Sandra

    Dec 19, 2018 at 10:35 am

    Thank for the tip. Another thing you might try in order to increase productivity is the Kanban method. It’s simple – you just need a board divided into 3 categories (to do, in progress, done), then you put your tasks into one of the categories. It’s a great way of managing your tasks.

  2. vaqar

    Jul 21, 2017 at 5:43 pm

    A great article. The tips are really good and I loved going through the blog.

    • Theo Ellis

      Dec 30, 2017 at 1:05 am

      Glad you took something from it 🙂

  3. Lilien Nem

    Dec 19, 2016 at 1:35 pm

    hey! has anyone heard about http://tweio.com/ from here? “Tweio is an application which helps you to be more time-efficient with less effort.” sounds appealing 🙂

  4. Keith Clarke

    Jun 16, 2014 at 11:51 am

    Hi Theo,

    Great post and timely 🙂

    All good tips although I think I will keep my TV as I do like to watch a movie to unwind (Maybe just get rid of the Sky TV package though). I have also just ordered 18 minutes by Peter Bregman (thanks Tim). I listened to an interview with him a while back about the book and it really resonated with me, but then it went out of my mind.

    The one thing I would add to the list is to check in regularly throughout the day and ask the question, “Is what I am doing right now taking me towards or away from my objectives for the day?”

    • Tim

      Jun 17, 2014 at 12:32 pm

      Great stuff Keith, and based on your closing thought I just know you are going to get heaps out of Peter Bregman’s book!

    • Theo J Ellis (@TheoJEllis)

      Jun 23, 2014 at 4:51 pm

      Good to see you enjoyed the post Keith. And yes, I have to agree with the last part of your comment. I may have to check out that book though!

  5. Kshitiz Garg

    May 31, 2014 at 6:50 pm

    I have had the privilege of reading this blog because i am a member of a social media website on which its link was shared. Voila, first tip says that hide/uninstall social media apps….don’t agree too much with that. Otherwise it’s a great list 🙂

  6. Natalia

    May 9, 2014 at 3:35 am

    Owning a home based business, I find that being committed to ‘work’ during my day has proven successful and not letting household chores enter into my daily plan. However, there are times when distraction is necessary to give myself a break when productivity is lacking. If I find myself lacking in creativity or productivity I will walk out of my office and committ to wasting time, I.e. read a book, take a walk, clean something, watch a movie. When I go back to my task I am clearer and more focused. I also like to commit time to social media. Thinking that one can avoid Twitter, Facebook, LinkedIn…. is unrealistic in today’s business. Social media plays a vital role in business and needs to be managed as an asset not a distraction, with realistic time management.

    • Theo J Ellis (@TheoJEllis)

      May 28, 2014 at 1:31 pm

      Thanks for commenting Natalia. I especially agree with the social media part you mentioned. As you say – “realistic time management” that’s what matters most! I can definitely relate

  7. Everyday Power

    Apr 28, 2014 at 9:43 am

    Great list! I would like to add, maybe the foundation of this all…is a mission statement. Why is your time so valuable? What do you want to achieve with your time? Why should I treat my time like gold?

  8. Wan

    Apr 25, 2014 at 6:44 am

    Great list of tips, Theo.

    One thing I would like to add is to track your time. it can give us insights on how we use our time and our time-management weak points.

  9. Raymona Brown

    Apr 23, 2014 at 5:19 pm

    This is a very useful article, many people never really realize that our time and how me manage it is one of our most important assets.. As a great man once said time lost can never be regained.

    All the tips mentioned are awesome tips however the ones that have proven most effective for me is that of setting daily goals. The yearly planner, having a productivity room and stop putting things off.

    From what I have experienced being better at time management will definitely increase your productivity and not only that but you will find you have more time in the day than you previous thought.
    Once again very useful article!

    • Theo J Ellis (@TJEntrepreneur)

      May 3, 2014 at 9:28 am

      Hey, Raymona. I’m glad you found the article of great value! It’s amazing how much time we can have if managed right on a daily basis. Appreciate your comment 🙂

  10. Tim

    Apr 23, 2014 at 1:47 pm

    I found 18 Minutes by Peter Bregman really helpful, for staying on track but also to set a big picture agenda of what I’m trying to achieve.
    Other hacks include setting yourself to Do Not Disturb, hiding out in a meeting room for an hour or two and not letting yourself leave until you’ve completed a set of tasks, and getting into the habit of hitting the desk early – say 7am – to enjoy a fantastic couple of hours of flow at the start of the day, before the meetings and phone calls start.

    The bonus of the early start is you can head out the door at 5 or 5.30 knowing you’ve put in a full day

    • Theo J Ellis (@TJEntrepreneur)

      Apr 26, 2014 at 1:02 pm

      Hey Tim, appreciate your input! I agree. I actually have the “do not disturb” feature on my smartphone, it’s very useful for time management. Having an early start is also key, because it allows you to get a large amount done within the day.

      Thanks again!

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