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6 Ways You Can Be More Productive at Work

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how to be more productive at work
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Every human being has been given the same twenty-four hours in a day to live their life to the fullest. Time is no less than a gift for us all, yet if you ask people around you about their opinion of time, you will hear them say that they have less time than they need. They may even tell you they have more to work on than the number of hours in a day.

Forget others, and think of your life. Do you also think this way? You work hard to make the most of your time, and focus with the utmost attention to achieve higher productivity. Still, you may not feel satisfied with what you do or deliver at the end of the day.

Improving your productivity at work simply means doing more than you have done before. It can be related to learning new skills, reading about the work-related processes, or attending seminars to add knowledge.

Other than allowing others to gauge your productivity, it is better that you do it yourself regularly and improve. Simply put, there are two ways to get more work done – either work more hours or do the smart work, not just hard work.

Working more hours than normal is possible, but to a certain extent only. You can’t add a twenty-fifth hour in a day. However, it is possible for you to do smart work. It is more about managing your time most effectively.

Here are 6 simple tips to increase your productivity at work:

1. Create a List of Tasks as Per Priority

When you start your work day, it’s important to figure out what you need to do before you leave for the day. Improvement in work productivity can be defined as your ability to do the work you have been assigned on time or even before the expected time.

You can achieve this by creating a list of tasks to be done in a day in the order of their priority. Start your day by creating this list and if possible, assign a time-period to each of the tasks in which you expect to complete it.

Then, pick up the tasks one by one, and work on them. Having that list in mind will prevent you from feeling distracted at work. The less you waste your time on the least important activities, the more you get to focus on the job. As a result, you will see an improvement in your productivity.

2. Don’t Procrastinate

Believe it or not, procrastination is one of the main enemies of work productivity. If you delay getting a specific task done or putting it aside for some other time, you are shouldering yourself with more work to be done in the time ahead.

Now, when you reach that time and look at the workload already built up, it becomes nearly obvious to feel stressed, let alone focus on the current priorities.

Stress, which is another enemy of productivity, will do its part to distract you off the right course to be followed, and the work will keep on increasing. To be highly productive at work, you need to beat stress.

This can best be done by not delaying getting things done as required. Overcome the procrastinator mindset with a will to do things now. The more you practice not to delay tasks at work, the more productive and efficient you will become.

“Things may come to those who wait, but only the things left by those who hustle.” – Abraham Lincoln

3. Identify Wastage of Time and Resolve It

If a specific task at hand that can be done in a few minutes is taking too long to finish, you’re wasting too much time. Either the method or way you are following is incorrect, or you are not doing your part to simplify the task.

The modern age is full of hi-tech products that have made things easier for everyone. No matter what kind of work you do or which industry you belong to, you can get help with advanced technology.

Let’s say you do a data-entry job wherein you need to manually enter data of each product in some retail store into a computer system. Just picking up each product one by one, then looking at its details and entering them into the system is not tough, but a redundant task that kills time. To speed up the process, you can make use of barcodes and barcode readers.

Similarly, if you are an accountant and have accounting software installed in your computer, you can make use of cloud technology to get the benefits of remote data accessibility, data security, and many others.

If you feel your precious time is getting wasted in doing a specific task at work, identify the cause and then act on it.

4. Take Good Care of Your Health

At the basis of your work-productivity lies your good health. No sick person can be found working in his most productive form. You can only do great work and be highly productive if you have maintained good health.

Some people believe taking care of their health is a difficult task, but it is not. With a few simple daily habits followed for health maintenance, you can strive towards working at your best form always.

If you feel your health does not support your desire to work productively, just do two things – consume a healthy diet as much as possible and do physical exercises regularly. These two small changes in your lifestyle can help you become more productive.

5. Keep the Phone on Silent When Focusing on Work

Smartphones have become a part of our lives, like food, clothing, or shelter. We feel like we can’t live without our cell phones.

It is true that using advanced phones has made a lot of things easier in our personal and professional lives. We should embrace and use this form of technology, but only to a certain limit.

It is when people become addicted to using their smartphones that they feel they do not have much time to do the work productively. Whether it is scrolling through social media, waiting for text messages, or staying on long phone calls, everything works best when it is done within certain limits.

So, if you feel your smartphone takes up most of your time even when you are at work, make a habit of keeping it silent when you are focusing on critical tasks. Use it to your advantages, but don’t be addicted to it.

“My mind is constantly going. For me to completely relax, I gotta get rid of my cell phone.” – Kenny Chesney

6. Wake Up Early

Ultimately, a lot of people desire to have some more hours every day to do their work and maintain a healthy work-life balance. But not all of them are willing to do the simplest thing – which is to wake up early.

Think of it this way, if you wake up earlier than you usually do, you get a few extra hours which you would have otherwise spent sleeping more than required. You can utilize this time by reaching the workplace on or before time. If you want extra hours in your everyday life, start developing the habit of waking up early.

Being productive at work is not just a one-time act, but a habit you should follow during your entire work-life. By following these useful tips, you can easily improve your productivity, while also getting the secondary benefits of good health, work-life balance, and success.

Share with us one productivity habit you’ve implemented into your life! Comment below!

Taranpreet Singh is a Senior Creative Writer at ACE Cloud Hosting – A leading cloud solutions provider to small businesses and enterprises. As per his interests, Taranpreet also loves to write about success, happiness, and motivation through his Medium Channel, Be You – Inspired Living. He believes leading a great life is all about making the right choices.

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7 Ways to Share Your Story on Social Media

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Content marketing is “A type of marketing that involves the creation and sharing of online material (such as videos, blogs, and social media posts) that does not explicitly promote a brand but is intended to stimulate interest in its products or services”. In other words, explicit marketing is simply saying “buy my stuff!” whereas content marketing is the art of persuading people to do so through storytelling. (more…)

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10 Tips to Deal With Negativity While Starting a Business

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There are ups and downs in business but fearing failures can stop you from taking your first step towards excellence. With pandemic on tow, aspiring entrepreneurs feel a little stuck when ideating a business prospect. Here, we give you some actionable tips to deal with negativity while starting a business, even during situations like a pandemic. We also took the liberty to throw in some amazing book recommendations that’ll help you enjoy the process of being positive and achieving your business goals.

10 Tips to deal with negativity while starting a business in a pandemic

1. Get a mentor

The first thing to do as a new business owner is to find the right kind of mentor. That person could be someone in your industry or in general who you look up to. The guidance must be apt for your business, and it should be a mutual responsibility of sharing knowledge. 

2. Two big R’s – Routine and Refresh

Made a mess of something? Try to reboot the situation and make it work. Take a break once in a while and refresh yourself if you feel stuck or your ideas feel mundane. Plan a routine and stick to them – both personal and professional. Having a routine can increase productivity and engage in more activities apart from your pre-planned schedule. 

3. Inculcate problem-solving mentality

Do not panic once you are thrown a problem. Arrange a meeting with the respective party, listen to both sides of the stories, and make a decision that is more realistic and feasible. 

4. Hire half and half

Whenever you hire someone for your business. Make sure that half of the people contradict your ideas, and the other half have the same mindset as yours. The people who contradict can bring in more valuable points and their perspective might take the discussion to a whole new level.  Don’t take too much time finding the perfect one. Hire an apt person who can have the right attitude. 

5. Network, Network, and Network

Find like-minded people and mingle with them. Be more sportive in the learning process. Listen more and talk less – if you are a beginner. You can only be a constructive person who gives input to someone if you have listened to everyone’s point of view. If you feel down, your network might have something to uplift your mood and change your perspective on something. 

“Negativity, in general, is one of the things that holds people back, and you have to see what’s holding you back to get away from it.” – Lucy Dacus

6. Tech-savvy personnel

Learn a thing or two about the latest technology that you implement in your organization. Since the world revolves around technology, make sure your administrative authority knows as well.  

7. Don’t schedule a meeting, that could have been an email

Yes! I said it. Having unnecessary meetings will weaken the purpose of having a constructive discussion. Having back-to-back meetings drains the team members and yourself too. Always have a 10 to 15 minutes break between each meeting to feel refreshed and give your 100%. 

8. Have a pros and cons list

Always, I mean always have a pros and cons list. Let’s say one of your team members pitch an idea to improve the marketing strategies starting next month. Jot down the pros and cons before approving or rejecting it point-blank. It’s a systematic way of making a decision. 

9. Track your finances

Even if you have a team of accountants and auditors, make sure that you are present (both mentally and physically) – learn if you are not aware of it. Trusting your employees is a must, but not overseeing the records is a mistake that should be avoided. 

10. Remember your “why?”

At some point in your hectic schedule or not having ME time can get to you. During those tough times – ask yourself – “Why am I doing this?”. If you can answer this question with a valid explanation, you’ll feel energized. Because “A purpose drives you”. 

5 Best books to read to be more positive as an entrepreneur

Reading always puts me into perspective. Therefore, I took some liberty to give a sample of positivity and determination through words. 

These are the 5 books that’ll guide you to be a more positive and successful entrepreneur. 

  1. Attitude is everything by Jeff Keller – The decisions you make, the routine you set for yourself, and the affirmations you say to yourself every day are going to make a huge difference. If you feel tired, hopeless, and quitting – then this book is for you to boost you up!
  2. Mindset: The new psychology of success by Carol Dweck – You do what you think. In this book, the author talks about two mindsets: The growth mindset and the fixed mindset and what they’ll do to you respectively. She helps you recognize your mindset and change it for the better. 
  3. Innovator’s Dilemma by Clayton Christensen – This book is about technology uprisings all over the world and businesses that adopted and implemented technology in their firm. The author teaches you that just because your competitors and others are adopting something into their businesses doesn’t mean that you have to as well. Make an informed decision. 
  4. As A Man Thinketh by James Allen – This book specifically is about the power of thought and how it shapes your life into a more meaningful and fulfilling one.
  5. The Power of Now by Eckhart Tolle – The author talks about how people always keep thinking about what the future holds but then forget to live and enjoy the present. And also helps us understand how to make decisions more efficiently based on the present. 

Working towards inner balance requires consistency and perseverance. So does hard and smart work. Being negative is a part of our lives. It’s important to channel it appropriately and make things happen despite the roller coaster ride that is our lives. Hope you overcome your fears and negativity to shine bigger and brighter. Cheers! 

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Defining Your Own Success: A Step by Step Guide

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Everyone wants success in their lives, but success can be defined in so many different ways that it can sometimes seem daunting. In this blog post, you will learn how to make success easier for yourself by defining what success means to you. (more…)

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5 Characteristics of Athletes You Need for Business Success

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Michigan State basketball coach, Tom Izzo, wrote “Players play. Tough players win.” I would add to that, “It’s tough to win.”I think if you, as a leader, are looking to build an organization that is successful – that wins – you first have to accept that it will be tough. There are no shortcuts to success. In my 44 years of coaching, I was fortunate to coach a lot of tough players. I believe the toughness I have seen in athletes corresponds well to any organization or business. (more…)

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