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9 Time Management Tips To Maximize Productivity

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We all know how easy it is to carelessly drift through the day, getting little done. And what more can you can expect when email notifications are constantly tapping your shoulder every 2 minutes?

If that’s not bad enough, phone calls, text messages, annoying Facebook notification events, and twitter mentions can easily rob you of your time and productivity.

But as Marie Forleo says:

“everything is figure-outable”

Here are my 9 top time management tips to get the best out of each and everyday.

 

9 Effective Time Management Tips for Major Productivity

 

1. Hide or Un-install Social Media Apps

This is extra important If you use your smartphone for business purposes. Assuming you’re not strictly disciplined yet, the best thing is to hide your social media apps that tend to be a nuisance and distract you through the day.

It’s too easy to pick up your phone, see Facebook or Twitter, then end up doing something you never planned like browsing through the timeline.

If you can’t see it, you may not be as tempted or distracted from the task at hand.

 

2. Write down a list of “time wasters”

When I’m in writing mode or I have writing to do, I don’t want my phone ringing every second, I don’t want an extra tab open for Facebook or YouTube, etc. The same should go for you.

An easy way to find out what’s burning up all your time is to write down everything you feel isn’t helping you progress. Your list might look like –

  • YouTube
  • Twitter
  • Facebook
  • TV
  • Texting
  • Long phone calls with friends, family
  • Video Games
  • Obsessive email checking

You can’t maximize your productivity if you don’t even know where your time’s running off too. So get down everything that’s irrelevant or not serving your time well so you can manage your days better. For writing lists you can use apps like colornote or evernote, both available on the android and apple store.

 

3. Set Daily Goals With Reminders

If your goal is to run at least 1 mile everyday, and that goal is attached to a reminder or timer, you’ll be more inclined to do it. Nobody enjoys disappointing themselves right? A cool way you can do this is with the app Evernote. You can get it on the android and apple store for free.

Every morning or every night I’d recommend you set your daily goals with reminders for the day ahead. I find it’s so much easier to look at my daily goals before the day begins, because my minds fresh and absorbs the information easier. But you’re free to do it your own way of course, if that works for you.

 

4. Talk it out with friends and family

Our friends and family love to have our attention on a regular basis, and It’s no different for us either. But at the end of the day, when you’ve got important things to do whether it be business, or writing a new book, It’s best we let them know beforehand.

Talk it out with your friends and family. Let them know when it’s “your” time and at what time you’ll be available to speak and socialize with them. Help them understand so they wont have to feel “ignored” when you’re being extra productive.

 

5. Get rid of your TV

There was a time when I felt my TV wasn’t serving me too well, so I got rid of it not long after by selling it on eBay. As far as growth goes it was one of the best things I’ve ever done. I almost immediately had more time on my hands to do more of the great stuff that actually matters. It forced me to change my daily routine and the way I managed my time.

Maybe you’re in that predicament right now? Maybe you’re the type to be easily distracted by the TV and go a little overboard. If you don’t “need” it, and it’s ruining your productiveness, sell yours on eBay. You’ll be more than surprised by the results.

Time lost time management

 

6. Buy yourself a Year Planner

Getting yourself a year planner is guaranteed to boost your productivity and manage your time efficiently. All you’ve got to do is stick it somewhere it can be easily spotted, and write down your daily tasks before you get started with your day.

Or even write down tasks and important things ahead of time by filling out the entire month, or year if you choose. You can buy a year planner from Amazon for a pretty decent price.

 

7. Have a dedicated “productivity” room

If you run a home based business working straight from your laptop, having your own dedicated room is the best way to go.

Being at home as it is can be distracting in its self. You can’t expect to manage your time well if you’re sat in a room full of “tempting” things, like food, chocolate, smartphone, TV, newspapers, etc. You’ll only make it that much harder on yourself to concentrate.

Re-design a spare room and turn it into an office. Clear out any distractions from your “productivity” space so you can be razor sharp focused and fully committed.

 

8. Stop talking yourself out of it

You have deadlines to complete, you’ve got major things to do, yet instead of doing them, your good ol’ brain decides to talk you out of it. Take Nike’s advice and just do it. 

Don’t allow yourself to be distracted by all the “shiny” things that are begging for your attention.

 

9. Buy a book on time management

Nothing beats the power of a book when it comes to learning about a topic in depth. There’s just no comparison. Buy as many top notch books as you can on time management and get some fresh ideas to help you succeed.

Popular time management books include – The One Minute Manager & Getting Things Done.

 

Is there anything else I missed? Let me know in the comments!

Theo Ellis is a blogger, author, writer, and online retailer. Speaking on subjects such as confidence, personal development, he writes from personal experience to benefit the lives of others through justbereal.co.uk.

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Personal Development

These 11 Habits Will Make You More Productive, Successful, and Confident

Boost your focus, confidence, and results with 11 powerful habits successful people use every day.

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how to build self-confidence through action
Image Credit: Midjourney

Successful people love to help beginners. They have an incredible work ethic and rarely complain. As a result, others naturally look up to them and want to follow in their footsteps.

But here’s the truth: there’s no success without sacrifice. You’ll need to give up comfort, excuses, and sometimes even social approval to accomplish your goals.

Value comes from solving problems, and these 11 powerful tips will help you become more productive, successful, and confident, starting today.

1. Take Short Breaks After Finishing a Task

Psychology shows it’s important to reward positive behaviour.

After completing a big task or finishing a book, take five minutes to walk, stretch, or simply breathe. This quick reset helps your brain recharge and strengthens focus.

Many great writers swear by morning walks, solitude, and reflection can unlock creativity.

But if you refuse to take breaks, don’t be surprised when burnout hits. Your brain needs recovery time just as much as your body does.

2. Schedule Your Most Important Tasks First

Multitasking kills productivity. If you want to get more done, try time blocking, a method where you dedicate set periods for specific tasks.

Productivity expert Caitlin Hughes explains, “Time blocking involves scheduling blocks of time for your tasks throughout the day.”

For example, if you’re a writer:

  • Research your topic at night.

  • Write your first draft in the morning (don’t worry if it’s rough).

  • Edit in the afternoon, great writing comes from rewriting.

You can’t buy more time. Use it intentionally and without regret.

3. Eliminate Distractions from Your Workspace

Focus is the foundation of success.

According to Inc. Magazine, it takes an average of 23 minutes to recover from a distraction. That’s nearly half an hour of lost productivity every time you check your phone.

Put your phone away. Close unnecessary tabs. And yes, limit your Netflix binges.

Meeting deadlines consistently is one of the fastest ways to stand out and earn respect.

4. Take Full Responsibility for Your Life

Entrepreneur Derek Sivers once said, “Everything is my fault.”

This mindset doesn’t mean self-blame; it means self-ownership. Stop pointing fingers, making excuses, or waiting for others to change.

If your habits (like smoking or drinking too much) hold you back, it’s time to make better choices. Your friends can’t live your dreams for you; only you can.

5. Invest an Hour a Day in Learning New Skills

Knowledge compounds over time.

Whether you read books, take online courses, or practise a craft, consistent learning gives you a competitive edge.

I used to struggle with academic writing, but I improved by studying the work of great authors and applying what I learned.

Your past doesn’t define you; your actions do. Every new skill adds another tool to your arsenal and makes you more unstoppable.

6. Develop a Growth Mindset

Psychologist Dr. Carol Dweck introduced the concept of fixed vs. growth mindset.

  • A fixed mindset believes success is based on natural talent.

  • A growth mindset believes success comes from effort and learning.

Choose the growth mindset. Embrace challenges. See failures as feedback. In today’s fast-moving digital world, adaptability is your biggest advantage.

7. Learn Marketing to Reach People Who Need You

I once believed marketing was manipulative, until I realised it’s about helping people solve problems.

If your work provides genuine value, marketing is how you let others know it exists. Even Apple spends billions on it.

Don’t be ashamed to promote your skills or business. Without visibility, your ideas will never reach the people who need them most.

Creative professionals who understand marketing and sales have an unfair advantage.

8. Ask Your Mentor the Right Questions

Good mentors can fast-track your growth.

While mentorship often costs money, it’s one of the best investments you can make. Great mentors don’t care about titles; they care about your progress.

If you don’t have access to a mentor yet, books are your silent mentors. Read the best in your field, take notes, and apply what resonates.

9. Build Confidence Through Action, Not Affirmations

Author Ryan Holiday once said, “I don’t believe in myself. I have evidence.”

Confidence doesn’t come from shouting affirmations into the mirror; it comes from proof. Doing hard things, keeping promises to yourself, and following through.

When you consistently take action, your brain gathers evidence that you can handle whatever comes next. That’s real confidence, grounded, earned, and unshakable.

10. Focus on Your Strengths

Your strengths reveal where your greatest impact lies.

If people compliment you on something often, it’s a clue. Lean into it.

A former professor once told me I was creative, and that simple comment gave me the confidence to go all in. I studied creativity, applied it daily, and turned it into my career advantage.

Double down on your strengths. That’s how you build momentum and mastery.

11. Identify and Challenge Your Limiting Beliefs

Your beliefs shape your reality.

For years, I believed I couldn’t be a great writer because of my chronic tinnitus and astigmatism, sensory challenges that made concentration difficult. But over time, I realised those struggles made me more disciplined, observant, and empathetic.

Your limitations can become your greatest motivators if you let them.

Avoid shortcuts. Growth takes time, but it’s always worth it.

Final Thoughts

Becoming productive, successful, and confident isn’t about working harder than everyone else. It’s about working smarter, consistently, and intentionally.

You don’t need to overhaul your life overnight. Start small: take a break after your next task, schedule your priorities, or spend one hour learning something new.

Every habit you change compounds into long-term success. Remember, true change comes from practising new behaviours.

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Success Advice

Why One-Size-Fits-All Leadership Will Always Fail (and What Works Instead)

The surprising truth about leadership styles that can make or break your team’s success.

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Why one-size-fits-all leadership doesn’t work
Image Credit: Midjourney

Leadership has always been as much about people as it is about performance. Ken Blanchard, in his influential book, “The One Minute Manager”, put it simply: different strokes for different folks. (more…)

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Success Advice

What Every New CEO Must Do in Their First 100 Days (or Risk Failure)

Your first 100 days as CEO could define your entire legacy, here’s how to make every move count

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leadership tips for new CEO
Image Credit: Midjourney

When Tim Cook took over from Steve Jobs at Apple, the world watched with bated breath. Jobs wasn’t just a CEO; he was a visionary, an icon, and a legend of innovative leadership. (more…)

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Entrepreneurs

The Leadership Shift Every Company Needs in 2025

Struggling to keep your team engaged? Here’s how leaders can turn frustrated employees into loyal advocates.

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Bridging the gap between employees and employers
Image Credit: Midjourney

In workplaces around the world, there’s a growing gap between employers and employees and between superiors and their teams. It’s a common refrain: “People don’t leave companies, they leave bad bosses.”

While there are, of course, cases where management could do better, this isn’t just a “bad boss” problem. The relationship between leaders and employees is complex. Instead of assigning blame, we should explore practical solutions to build stronger, healthier workplaces where everyone thrives.

Why This Gap Exists

Every workplace needs someone to guide, supervise, and provide feedback. That’s essential for productivity and performance. But because there are usually far more employees than managers, dissatisfaction, fair or not, spreads quickly.

What if, instead of focusing on blame, we focused on building trust, empathy, and communication? This is where modern leadership and human-centered management can make a difference.

Tools and Techniques to Bridge the Gap

Here are proven strategies leaders and employees can use to foster stronger relationships and create a workplace where people actually want to stay.

1. Practice Mutual Empathy

Both managers and employees need to recognize they are ultimately on the same team. Leaders have to balance people and performance, and often face intense pressure to hit targets. Employees who understand this reality are more likely to cooperate and problem-solve collaboratively.

2. Maintain Professional Boundaries

Superiors should separate personal issues from professional decision-making. Consistency, fairness, and integrity build trust, and trust is the foundation of a motivated team.

3. Follow the Golden Rule

Treat people how you would like to be treated. This simple principle encourages compassion and respect, two qualities every effective leader must demonstrate.

4. Avoid Micromanagement

Micromanaging stifles creativity and damages morale. Great leaders see themselves as partners, not just bosses, and treat their teams as collaborators working toward a shared goal.

5. Empower Employees to Grow

Empowerment means giving employees responsibility that matches their capacity, and then trusting them to deliver. Encourage them to take calculated risks, learn from mistakes, and problem-solve independently. If something goes wrong, turn it into a learning opportunity, not a reprimand.

6. Communicate in All Directions

Communication shouldn’t just be top-down. Invite feedback, create open channels for suggestions, and genuinely listen to what your people have to say. Healthy upward communication closes gaps before they become conflicts.

7. Overcome Insecurities

Many leaders secretly fear being outshone by younger, more tech-savvy employees. Instead of resisting, embrace the chance to learn from them. Humility earns respect and helps the team innovate faster.

8. Invest in Coaching and Mentorship

True leaders grow other leaders. Provide mentorship, career guidance, and stretch opportunities so employees can develop new skills. Leadership is learned through experience, but guided experience is even more powerful.

9. Eliminate Favoritism

Avoid cliques and office politics. Decisions should be based on facts and fairness, not gossip. Objective, transparent decision-making builds credibility.

10. Recognize Efforts Promptly

Recognition often matters more than rewards. Publicly appreciate employees’ contributions and do so consistently and fairly. A timely “thank you” can be more motivating than a quarterly bonus.

11. Conduct Thoughtful Exit Interviews

When employees leave, treat it as an opportunity to learn. Keep interviews confidential and use the insights to improve management practices and culture.

12. Provide Leadership Development

Train managers to lead, not just supervise. Leadership development programs help shift mindsets from “command and control” to “coach and empower.” This transformation has a direct impact on morale and retention.

13. Adopt Soft Leadership Principles

Today’s workforce, largely millennials and Gen Z, value collaboration over hierarchy. Soft leadership focuses on partnership, mutual respect, and shared purpose, rather than rigid top-down control.

The Bigger Picture: HR’s Role

Mercer’s global research highlights five key priorities for organizations:

  • Build diverse talent pipelines

  • Embrace flexible work models

  • Design compelling career paths

  • Simplify HR processes

  • Redefine the value HR brings

The challenge? Employers and employees often view these priorities differently. Bridging that perception gap is just as important as bridging the relational gap between leaders and staff.

Treat Employees Like Associates, Not Just Staff

When you treat employees like partners, they bring their best selves to work. HR leaders must develop strategies to keep talent engaged, empowered, and prepared for the future.

Organizational success starts with people, always. Build the relationship with your team first, and the results will follow.

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