Success Advice

9 of the Best Time Management Techniques and How to Choose Which One is Best for You

Published

3 years ago

Oct 27, 2019

Image Credit: Unsplash

Time management is the process of planning and organizing your time. It is important in most aspects of life and takes true skill to master. However, time management can look differently for different types of people. For example, if you are a working mother, you may choose to manage your time differently than someone who is a college student. Similarly, if you consider yourself more of an analytical thinker, you may choose a different way to manage your time than someone who is a creative thinker.

The hard part is finding a method that works for you. Whether you are the CEO of a Fortune 500 company or a first-year college student, we could all use a little help managing our time. So which technique will work for you?

Here are some of the most popular time management techniques:

Pareto analysis (aka the 80/20 rule): The idea that 20% of actions are responsible for 80% of outcomes.
Pomodoro technique: This method uses a timer to break down your day into intervals.
Eisenhower matrix: This technique encourages you to organize your time into four separate quadrants.
Parkinson’s law: A law that says the amount of time you give yourself to complete a task, is the amount of time it will take you to finish it.
Time blocking method: Coined by Elon Musk, this method has you assign each time block in your day a task.
Getting things done (GTD) method: This process encourages you to record tasks on paper and break them down into actionable work items.
Rapid planning method (RPM): This method works to train your brain to focus on a vision in order to make it a reality.
Pickle jar theory: This method encourages you to set priorities for your day and plan tasks with time to spare.
Eat that frog technique: This method teaches you to start your day by doing the least appealing task first.

Not every technique is going to work for every person. If you are someone who gets distracted easily, the Pomodoro technique might be the best bet for you. If you are someone who has a hard time prioritizing tasks on your plate, try the Eisenhower matrix. If you have a habit of leaving things until the last minute, try out Parkinson’s law.

If you need help deciding which method will work for you, check out the infographic below for information on how they work and the types of people they work best for. There is also a flowchart to help you choose the best method for you.

Here are 9 types of time management techniques:

How to choose which method best suits you:

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Sierra Skelly

Sierra Skelly is a writer from San Diego, where she helps create engaging content for companies like USA.edu. When she isn’t writing on the latest productivity hacks, you can find her reading at the beach or hiking.

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Some people seem to naturally know how to effectively communicate in a group setting. They can express themselves clearly and listen attentively without dominating the conversation.

Being a powerful communicator is important for several reasons, including building and maintaining relationships, achieving goals, resolving conflicts, improving productivity, leading and influencing others, advancing in your career, expressing yourself more confidently and authentically, and improving your mental and emotional well-being. Effective communication is an essential life skill that can benefit you in all aspects of your life.

But, don’t worry if you don’t naturally possess this skill, as effective communication is something that can be developed with practice, planning and preparation.

1. Listen actively: Practice active listening by giving your full attention to the speaker and responding to what they are saying.

2. Use “I” statements: Speak from your own perspective and avoid placing blame or making accusations.

3. Avoid assumptions: Don’t make assumptions about what the other person is thinking or feeling.

4. Be clear: Express your thoughts and feelings clearly and concisely by getting to the point and avoid using jargon or overly complex language.

5. Show empathy: Show that you understand and care about the other person’s feelings.

6. Offer valuable insights: When speaking in a group, provide a valuable takeaway or actionable item that people can walk away with.

7. Be an active listener: Listen attentively and respond accordingly, incorporating your points into the conversation.

8. Choose the right time: Pick the most opportune time to speak to ensure that you have the group’s attention and can deliver your message without interruption.

9. Be the unifying voice: Step in and unify the group’s thoughts to calm down the discussion and insert your point effectively.

10. Keep responses concise: Keep responses short and to the point to show respect for others’ time.

11. Avoid unnecessary comments: Avoid commenting on everything and only speak when you have something important to say.

12. Cut the fluff: Avoid being long-winded and get straight to the point.

13. Prepare ahead of time: Sort out your points and practice them before speaking in a group.

14. Smile and be positive: Smile and nod along as others speak, to build a positive relationship and be respected when it’s your turn to speak.

15. Take responsibility: Take responsibility for your own actions and feelings.

16. Ask questions: Ask questions to clarify any confusion or misunderstandings.

17. Avoid interrupting: Allow the other person to finish speaking without interruption.

18. Practice active listening: Repeat what the other person said to ensure you have understood correctly.

19. Use your body language too: Use nonverbal cues such as eye contact, facial expressions, and body language to convey your message and build rapport.

20. Be aware of the tone of your voice: it should be calm and assertive, not aggressive or passive.

By keeping these tips in mind, you can improve your communication skills and become a more powerful communicator, which can help you build better relationships, achieve your goals, and lead a more fulfilling life.

I you want to learn how to become more confident in life then you can join my weekly mentorship calls and 40+ online workshops at AweBliss.com so you can master your life with more success.