Change Your Mindset

How to Level Up Your Productivity With One Simple Change

It’s easy to feel heavy these days, especially when logging on to LinkedIn.

Published

3 months ago

Feb 24, 2023

Tamara Sanderson

Image Credit: Unsplash

It’s easy to feel heavy these days, especially when logging on to LinkedIn. Like dominos, tech companies are announcing layoffs after layoffs. It’s a never-ending stream of depressing social posts, from “every story has an ending” to “my role has been impacted,” followed by well-meaning bystanders offering support and networking introductions.

When companies slash workers, they often place the blame on employees’ lower-than-expected productivity. But what exactly is productivity? How is it measured?

Defining Productivity

Wall Street and company CFOs have their own definition: Productivity is measured as the total output divided by total input, which includes labor. If revenue and profit drop below analysts’ expectations, especially if the company has gone on a hiring spree, productivity appears low.

Individuals, on the other hand, often think about productivity as it relates to their workflow. How fast are they completing the tasks on their to-do lists? What hacks can they use to improve their personal productivity, like the Pomodoro technique or zero-inbox?

As you can see, context matters.

According to the dictionary, productivity is defined as “the ability to generate, create, improve, or bring forth goods and services.”

Wall Street and individuals both use aspects of this definition, but they measure it differently. Wall Street looks at generating monetary wealth. Individuals, in contrast, focus on what they or their team can create: those to-do lists that ultimately lead to bringing forth goods and services.

“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” – Paul J. Meyer

Every Company Can Improve Productivity by Reducing “Work about Work”

Every company can improve its productivity. (And no, I don’t expect us all to turn into robots.)

Why am I so sure? There are always inputs (think labor, resources, and attention) that don’t generate meaningful outputs.

According to Asana’s Anatomy of Work report, employees spend an average of 60% of their time on non-value-add activities that are “work about work,” such as communicating about work, searching for information, switching between apps, managing shifting priorities, and chasing status updates. Only 40% of an employee’s time is spent on skilled or strategic work.

Looking at our definition of productivity, we can see that “work about work” is a bug in the system; it cuts into the time employees could be spending on generating skilled or strategic work. Indeed, Asana’s report concluded that nearly three months of an employee’s time per year could be eliminated without negatively impacting outputs.

Let me repeat: Based on current work patterns, most employees could take the entire summer off without affecting their productivity.

According to Asana’s research:

Every week, workers are losing an average of nearly three hours on unnecessary meetings. Every day, they are bombarded with 32 emails. Every hour, their attention is fractured between disconnected tools and having to constantly switch between them.

“Work about work” is an entrenched part of modern organizations and is still the biggest barrier to productivity—one that organizations shouldn’t take lightly. Too many workers are stuck in this black hole, sucked into a world of small tasks that add up to an enormous burden.

By reducing the time you spend on “work about work,” you can immediately improve your productivity equation.

3 Practical Ways to Reduce Your “Work about Work” and Increase Your Productivity

So how can you get started?

1. Conduct a meeting audit to reduce unnecessary work communication

Review all the meetings you and your team have held over the past two weeks (or a month, if you’d like a more accurate snapshot). For each meeting, note whether it was needed and how you could change the cadence, length, or attendees to reduce the meeting’s burden. Then, experiment with these changes in the upcoming weeks.

2. Do some spring cleaning to make it easier to search for information

We all have that “junk drawer” at home. You know, the one stuffed with old restaurant takeout menus and loose change. Similarly, there may be folders or random documentation scattered on your computer desktop or in your project management tool.

Carve out some time to clean up your knowledge base, or as we call it, your “digital house.” Consider scheduling a “cleaning day” quarterly, and make sure that your documentation is up to date, with everything in the right place and with a clear owner.

3. Use templates to reclaim time spent chasing status updates or recreating the wheel.

What type of work do you repeat week after week? Maybe it’s adding a contact into the Salesforce CRM or creating a quarterly review presentation for your client. Perhaps you’re a product manager and collect the same requirements sprint after sprint.

Whatever it is, if it’s repeatable, stop reinventing the wheel. Instead, develop a plug-and-play template—once and for all—and then move on. This might mean designing a standard presentation deck, a recurring Asana task, or programming a Zapier automation. Spending the time upfront to templatize can save you and your team time and energy down the road.

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Tamara Sanderson

Tamara (Tam) Sanderson is the co-founder of Remote Works, an organizational design and consulting firm with a mission to liberate teams from the nine-to-five and teach them how to do their best work anytime, anywhere. Her new book with co-author Ali Greene, Remote Works: Managing for Freedom, Flexibility, and Focus, is the ultimate playbook for managing remote teams. Learn more at remoteworksbook.com.

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Change Your Mindset

4 Tips On How To Write Down Your Goals To Actually Reach Them

Published

2 months ago

Apr 10, 2023

Janice Kersh

4 Tips to Writing Down Your Goals Effectively

Everyone has goals. Whether small (“I’d like to lose 5 pounds before the summer”) or big (“I’d like to make a million dollars next year”).

There’s a huge gap between having goals and accomplishing them. The act of writing down your goals plays an important part in closing this gap and reaching your goals. According to a study done on Harvard MBA students, within ten years’ time, the students who had written down their goals were making ten times as much as their classmates who hadn’t written down their goals.

What to write out in your goals

1. Clearly define your goals

This may be harder than you think. That’s because oftentimes, we get caught up in our daily routines and lose track of our true desires in life. Most people are guided by their circumstances. But there are a few people who shape their lives according to their goals. Who do you think is happier: the person who is defined by their circumstances or the person who creates their circumstances? Which category are you in now? Which category do you want to be in?

Chances are, you’re in the first group. But, the good news is that if you’re reading this article, you’re probably trying to make it to the second category. In order to do this, you have to take stock of your situation. That means taking some time to sit down and reflect. Find some quiet, alone time. Sit down and consider your current situation from all angles and write down your observations.

If you need some help doing this, consider answering the following questions:

Where are you now?
Where do you want to be?
What do you have to do to get there?

“It is not enough to take steps which may some day lead to a goal; each step must be itself a goal and a step likewise.” – Johann Wolfgang von Goethe

2. Look at the big picture

Envision where you want to be next year, the year after or five years from now. Think about long-term goals. Don’t think about details or how you will accomplish them. Simply allow yourself to dream and to think about what it is you truly want. Whether it’s a personal or professional goal, just let your heart speak. Maybe you want to be married with children in five years’ time. Maybe you want to run a marathon. Or you want a job that you both love and that pays you well. Or you want to take time off to travel. Whatever it is, no matter how far from your current circumstances it may be, write it down.

3. Look at the small picture

Now, is when you start to fill in the gap between where you are now and your dreams. What is the first step? If you want to be married and have children, fill out a profile on an online dating site or let your friends know that you’re interested in meeting someone. If you want to run a marathon, get yourself a personal trainer at a gym or join a running club. Maybe visit a sports nutritionist to make sure you’re getting the nutrients you need in order to stay healthy and competitive.

If you want to land your dream job, think about your qualifications. Do you need to take some courses in order to be a candidate for the job you want? If you already qualify, start sending out your resume. If you want to travel, how could you convince your boss to let you take the time off? What about arrangements for a house-sitter or sub-letter? Who could take care of your pets? What other steps are there between you and your goal? Map them out, step by step.

4. Use positive Self Talk

When writing down your goals, try to put things in a positive way. Negative goal setting implies that you’re doing something wrong. It’s like scolding yourself for not doing better.

Below, I will provide 4 examples:

Don’t say: Stop dating losers. Instead say: Find a successful, loving, supportive partner.
Don’t say: Stop being lazy. Instead say: Improve my fitness to have the body I want and increase my health, energy and self-esteem.
Don’t say: Quit your dead-end job. Instead say: Find a job that matches my skills, passions and financial goals.
Don’t say: Stop putting off traveling. Instead say: Prepare the way for an incredible traveling adventure.

Putting a positive spin on the language you use can make you feel excited about tackling your goals. Such an attitude will help you overcome hurdles and make you determined to reach your future accomplishments.

“A goal is a dream with a deadline.” – Napoleon Hill

Whatever your goals are, studies show that the act of writing them down can have a significant impact on their outcome. Defining exactly what it is that you want, setting up the steps to get there, and saying it all in a positive way are powerful steps to realizing your dreams. So, grab a pen and get started.

Ready To Write Down Your Goals & Reach Them? Read more blogs about reaching your goals and success on Addicted 2 Success

Change Your Mindset

Need Help Reaching Your Goals? This 6 Step Process Is For You

Published

2 months ago

Apr 2, 2023

Shawn Lim

Image Credit: Unsplash

Nobody wants to fail and everyone wants to succeed. Every day, people are struggling to reach their goals and achieve success. A failure is a painful event and one that almost all of us work tirelessly to avoid. However, no matter who you are, failure is unavoidable. Not only that, but as much as you hate to fail, failure is still necessary for your success. There can be no success without failure. (more…)

Life

Don’t Forget the Hard Times Embrace Them to Grow

A dream may never become a reality if you fail to learn from what made it impossible in your past

Published

2 months ago

Mar 31, 2023

Deji Ayoade

Image Credit: Unsplash

A dream may never become a reality if you fail to learn from what made it impossible in your past. Each trial I have faced strengthened me, increased my confidence, and instilled in me the discipline to seek accountability for my life. (more…)

Change Your Mindset

5 Ways To Achieve Your Goals (With Examples)

Published

2 months ago

Mar 29, 2023

Yogesh Chabria

Setting goals is a crucial first step, whether you’re striving to reach personal or professional milestones. However, achieving those goals requires planning, determination, and focus. In this post, we’ll discuss five actionable strategies that can help you achieve your goals in 2023, and we’ll provide real-life examples to inspire and motivate you. By implementing these tips, you can train your brain to achieve your goals and make meaningful progress toward your aspirations.

1. Write Down Your Goals

The first thing needed to achieve a goal is to have one. A goal becomes very clear and precise once you have written it down most simply and easily to remember.

Here are some examples:

I am the world’s best dancer!
I am the greatest athlete!
I have created the world’s most innovative tech company!

They are all written with the belief that these things have already happened. Once you start believing it has already happened, other people too can sense your confidence and things start happening.

“If you want to be happy, set a goal that commands your thoughts, liberates your energy and inspires your hopes.” — Andrew Carnegie

2. The One Page Plan

A simple one-page plan to accompany your goal is much more powerful than a detailed 30-page plan. After you have written your clear goal – write down all the things you will have to do to achieve it. Make it as simple and direct as possible so that you can refer to it every day and take action. A simple plan is easier to follow and keep up with.

3. Get The Right Skills

Once you have a clear goal that has been inked into your mind, and a clear plan in place, it is very important to invest in the skills you need to achieve your goal.

So for example, if you want to become a movie star, you should immediately start developing your acting skills. Observe how other actors perform, join an acting class, read about acting, and most importantly, start honing your craft by joining a local theatre group and going for as many auditions as you can. Practice is very important for mastering any skill.

Struggling To Achieve Your Goals? Here Are 9 Possible Reasons Why!

4. Surround Yourself With The Best People

The best way to achieve our goals is to make sure we have the best people supporting us. People who succeed are always those who understand the power of people.

So let’s say your goal is to be an entrepreneur and you have developed your entrepreneurial skills, the next step would be to get the best people to join your team to help you achieve your goal. These would be people who you consider to be the best marketers capable of getting you the best customers and investors.

Once you have the best people supporting you, it becomes much easier and faster to achieve your goals.

“It takes tremendous discipline to control the influence, the power you have over other people’s lives.” – Clint Eastwood

5. Power of Faith

Nothing beats the power of faith and belief. Sometimes you might face challenges, sometimes things might not be going your way, and you might feel like giving up – these are the times when faith and belief will keep you going.

So many people give up, just a few inches away from victory. I am sure you are not one of them since you are investing time into self-development which gives the highest returns! Now go out there and start achieving your goals!