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Change Your Mindset

How to Level Up Your Productivity With One Simple Change

It’s easy to feel heavy these days, especially when logging on to LinkedIn.

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It’s easy to feel heavy these days, especially when logging on to LinkedIn. Like dominos, tech companies are announcing layoffs after layoffs. It’s a never-ending stream of depressing social posts, from “every story has an ending” to “my role has been impacted,” followed by well-meaning bystanders offering support and networking introductions.

When companies slash workers, they often place the blame on employees’ lower-than-expected productivity. But what exactly is productivity? How is it measured?

Defining Productivity

Wall Street and company CFOs have their own definition: Productivity is measured as the total output divided by total input, which includes labor. If revenue and profit drop below analysts’ expectations, especially if the company has gone on a hiring spree, productivity appears low.

Individuals, on the other hand, often think about productivity as it relates to their workflow. How fast are they completing the tasks on their to-do lists? What hacks can they use to improve their personal productivity, like the Pomodoro technique or zero-inbox?

As you can see, context matters.

According to the dictionary, productivity is defined as “the ability to generate, create, improve, or bring forth goods and services.”

Wall Street and individuals both use aspects of this definition, but they measure it differently. Wall Street looks at generating monetary wealth. Individuals, in contrast, focus on what they or their team can create: those to-do lists that ultimately lead to bringing forth goods and services.

“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” – Paul J. Meyer

Every Company Can Improve Productivity by Reducing “Work about Work”

Every company can improve its productivity. (And no, I don’t expect us all to turn into robots.)

Why am I so sure? There are always inputs (think labor, resources, and attention) that don’t generate meaningful outputs.

According to Asana’s Anatomy of Work report, employees spend an average of 60% of their time on non-value-add activities that are “work about work,” such as communicating about work, searching for information, switching between apps, managing shifting priorities, and chasing status updates. Only 40% of an employee’s time is spent on skilled or strategic work.

Looking at our definition of productivity, we can see that “work about work” is a bug in the system; it cuts into the time employees could be spending on generating skilled or strategic work. Indeed, Asana’s report concluded that nearly three months of an employee’s time per year could be eliminated without negatively impacting outputs.

Let me repeat: Based on current work patterns, most employees could take the entire summer off without affecting their productivity.

According to Asana’s research:

Every week, workers are losing an average of nearly three hours on unnecessary meetings. Every day, they are bombarded with 32 emails. Every hour, their attention is fractured between disconnected tools and having to constantly switch between them.

“Work about work” is an entrenched part of modern organizations and is still the biggest barrier to productivity—one that organizations shouldn’t take lightly. Too many workers are stuck in this black hole, sucked into a world of small tasks that add up to an enormous burden.

By reducing the time you spend on “work about work,” you can immediately improve your productivity equation.

3 Practical Ways to Reduce Your “Work about Work” and Increase Your Productivity

So how can you get started?

1. Conduct a meeting audit to reduce unnecessary work communication

Review all the meetings you and your team have held over the past two weeks (or a month, if you’d like a more accurate snapshot). For each meeting, note whether it was needed and how you could change the cadence, length, or attendees to reduce the meeting’s burden. Then, experiment with these changes in the upcoming weeks.

2. Do some spring cleaning to make it easier to search for information

We all have that “junk drawer” at home. You know, the one stuffed with old restaurant takeout menus and loose change. Similarly, there may be folders or random documentation scattered on your computer desktop or in your project management tool.

Carve out some time to clean up your knowledge base, or as we call it, your “digital house.” Consider scheduling a “cleaning day” quarterly, and make sure that your documentation is up to date, with everything in the right place and with a clear owner.

3. Use templates to reclaim time spent chasing status updates or recreating the wheel.

What type of work do you repeat week after week? Maybe it’s adding a contact into the Salesforce CRM or creating a quarterly review presentation for your client. Perhaps you’re a product manager and collect the same requirements sprint after sprint.

Whatever it is, if it’s repeatable, stop reinventing the wheel. Instead, develop a plug-and-play template—once and for all—and then move on. This might mean designing a standard presentation deck, a recurring Asana task, or programming a Zapier automation. Spending the time upfront to templatize can save you and your team time and energy down the road.

Tamara (Tam) Sanderson is the co-founder of Remote Works, an organizational design and consulting firm with a mission to liberate teams from the nine-to-five and teach them how to do their best work anytime, anywhere. Her new book with co-author Ali Greene, Remote Works: Managing for Freedom, Flexibility, and Focus, is the ultimate playbook for managing remote teams. Learn more at remoteworksbook.com.

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Change Your Mindset

How to Stay Motivated When Nothing Feels Exciting Anymore (The Strategy Nobody Talks About)

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Let’s be honest. There are seasons where even your biggest dreams feel flat. You know you should be excited. You know you have goals. But the fire is gone and everything feels like a chore.

I’ve been there more times than I care to admit. And what I’ve learned is that the usual advice… “just find your why again” or “watch another motivational video”… actually makes it worse.

Because when motivation dies, it’s rarely because you forgot your goals. It’s because you’ve been running on emotion instead of systems. And emotions are temporary by design.

The real strategy is to stop chasing motivation and start engineering momentum.

Momentum is motivation’s quieter, more reliable cousin. It doesn’t require you to feel inspired. It only requires you to take the smallest possible action that moves you forward—and then protect that streak like your life depends on it.

Here’s the exact process I use when I feel stuck:

  1. Shrink the game ridiculously small. When I’m in a flat season, I don’t try to crush my biggest goal. I ask: “What’s the tiniest action that still counts as progress?” One paragraph. One sales call. One workout. One healthy meal. The goal is to win the day so completely that quitting feels harder than continuing.
  2. Track the streak, not the results. Results take time. Streaks give you dopamine today. I keep a simple calendar and mark an X every day I show up. The chain becomes more important than the outcome. James Clear talks about this in Atomic Habits, and it works because the human brain hates breaking a chain once it’s formed.
  3. Change your environment before you try to change your mind. Motivation follows action, but action follows environment. I’ve rearranged my office, deleted distracting apps, or even gone to a new coffee shop just to break the pattern of procrastination. Sometimes your brain needs new inputs to create new outputs.
  4. Remember that flat seasons are data, not failure. Every high performer I know has gone through periods where nothing felt exciting. Those seasons aren’t signs you’re off path—they’re signs you’re leveling up. The old goals no longer light you up because you’ve outgrown them. This is the moment to either go deeper on what you have or quietly upgrade to something bigger.

The beautiful part is that once you build momentum through tiny, consistent actions, the excitement eventually returns… stronger than before. Because now it’s based on evidence instead of hope.

You don’t need to feel motivated to start. You only need to decide that showing up is non-negotiable.

The fire comes back for people who refuse to let the flat season define them.

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Change Your Mindset

The Brutal Truth About Why Most People Never Reach Their Full Potential (And the One Shift That Changes Everything)

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interior raw film shot, apartment. A man trying to reach his full potential and he has personal development books on the floor around him. A vibe of extreme minimalism and focus. They are building themselves from nothing. Gritty texture.
Image Credit: Joel Brown - Addicted2Success

You’ve felt it, haven’t you? That quiet frustration when another year slips by and your big goals still feel just out of reach. You’re not lazy. You’re not broken. You’re simply stuck in the same invisible pattern that keeps 99% of people playing small while a tiny fraction seem to explode forward.

I’ve watched it happen for years… smart, driven people who read the books, watch the videos, even set the goals… and then quietly settle. The reason isn’t what most gurus tell you. It’s not lack of knowledge. It’s not even lack of discipline.

It’s identity.

Most people are still trying to achieve success while secretly identifying as the version of themselves that hasn’t succeeded yet. They wake up every morning as the “almost there” person. And the brain protects that identity at all costs.

The shift that changes everything is simple but brutal: You don’t become successful and then change how you see yourself. You decide who you’re going to be first—right now, before the evidence shows up—and then you act like that person until the results catch up.

Think about it. The entrepreneur who builds a seven-figure business doesn’t wait until the money hits the bank to start thinking like a CEO. She starts making decisions like one today. The writer who finally publishes the book doesn’t wait for permission or perfect conditions. He sits down and writes like someone who’s already a bestselling author.

This isn’t fake-it-till-you-make-it fluff. This is identity-based behavior change—the kind backed by real psychology and lived by every person who’s ever broken through.

Here’s how you actually do it:

Start by asking yourself one dangerous question every morning: “What would the future version of me—the one who already has what I want… do today?”

Then do that. Even if it feels uncomfortable. Especially if it feels uncomfortable.

Stop negotiating with your old self. The one who hits snooze. The one who scrolls instead of creates. The one who says “I’ll start Monday.”
That version of you is comfortable. And comfort is the silent killer of potential.

I’ve seen people transform their lives in weeks once they stopped trying to “get motivated” and started acting from a new identity. The results compound faster than you expect because every action reinforces who you now are.

The game isn’t about doing more. It’s about becoming someone who naturally does what success requires.

So right now, decide.

Who are you becoming? And what’s one thing that version of you would do differently today?

Because the moment you decide—and act like it’s already true—the world starts bending in your favor.

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Personal Development

How to Combat Feeling Stuck and Overwhelm in the Workplace

Feeling stuck at work isn’t just burnout, it’s a signal something deeper needs to change. Here’s how to break the cycle and take back control.

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productivity and energy management at work

When you overstep the boundary of dangerous exhaustion, taking a break no longer works. That means your body and nervous system can no longer regenerate, even if you create the perfect temporary conditions for it.  (more…)

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Personal Development

Why Emotional Intelligence is Your Secret Weapon for Success in 2026

In a world where AI is everywhere, the real edge comes down to something far more human—and most people are overlooking it.

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Image Credit: Joel Brown - Addicted2success

As we navigate the mid-point of this decade, the landscape of achievement has shifted beneath our feet. (more…)

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