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How to Organize Your Digital Space for the New Year

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Every new year brings with it a fresh start and a new set of resolutions. One new year’s resolution you can make that will help set you up for success is to maintain an organized workspace all year long. Much like you should keep your physical workspace clean and clutter free, you should also do the same for your digital work space.

Your online workspace can get bogged down with what’s known as digital clutter. This digital kind of clutter refers to the overwhelming amount of documents, downloads, images, or apps that may be clogging your phone or computer. If you find that your devices are often slow or it’s hard to find things you need online, it may be time for you to re-organize your digital workspace.

Use the following tips to kick the year off with a digital deep clean that will help you be more productive and stress free.

1. Label Your Emails

Did you know that about 35% of all emails go unopened? One culprit of missed emails is a cluttered inbox. If you’re finding that important emails from clients or your boss are going unread, it may be a good time to reorganize your inbox.

You can easily bring order to your inbox by implementing labels and filters. Create filters for important email addresses (like your boss or clients) and label emails as “To Dos” or “Needs Reply” to help sift through the clutter. Your labels will filter what’s important by categorizing them in your inbox. With just a few important places to check instead of a never ending inbox, you’ll be more productive and less likely to miss something urgent.

2. Tidy Your Desktop

If you can no longer see the background of your desktop because it’s filled with documents, files, and icons, it’s time to do a digital deep clean. Start tidying up your desktop by going through and deleting any duplicate files. Once the excess is cleared away, you can sort everything into clearly labeled folders.

Only keep folders or files that you use everyday on your desktop because having too many can slow down your computer. Be choosy about what you keep and tuck everything else away into the appropriate folders or drives like “Documents,” “Downloads,” or “Pictures.” It’s even better if you use the cloud to store your files so that you free up storage on your device and speed it up. 

3. Purge Your Phone

Do you have to scroll through too many screens to get where you want to go on your phone? If so, it’s probably time to purge your phone of excess apps, pictures, or messages.

Start by going through your apps and deleting anything you haven’t used in the past month. You can always redownload something if you need it, but chances are you’ll find it was just taking up valuable storage space.

Next go through your messages and set a rule to delete anything older than a certain time. You can try taking a baby step by deleting anything over a year old or you can be more ruthless and delete anything over 3 weeks old. 

Finally, tackle your camera roll. Before you delete anything, it’s good to back your pictures up to the cloud or a personal hard drive if you want to save your memories. Once you have any special photos saved, you set a goal to cut the amount of pictures you have in half. After freeing up all this space on your phone, it will probably be a lot faster at loading and also have an improved battery life. 

By decluttering your digital devices, you can be more productive and improve the quality of your devices. These benefits will help you do your best work in the long run and set you up for personal and professional success. After decluttering your digital space, you may be hooked on the benefits and experience. For more ideas on how to start practicing digital minimalism, check out the infographic from The Zebra below.

dealing-with-digital-clutter

9 Powerful Quotes to Be Your Own Boss

Pia is a content marketer with an M.A. in Communication. She specializes in writing for the business, personal finance, insurance, and lifestyle industries. The goal of her writing is to inform and inspire audiences every single day. 

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Success Advice

Why One-Size-Fits-All Leadership Will Always Fail (and What Works Instead)

The surprising truth about leadership styles that can make or break your team’s success.

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Why one-size-fits-all leadership doesn’t work
Image Credit: Midjourney

Leadership has always been as much about people as it is about performance. Ken Blanchard, in his influential book, “The One Minute Manager”, put it simply: different strokes for different folks. (more…)

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Success Advice

What Every New CEO Must Do in Their First 100 Days (or Risk Failure)

Your first 100 days as CEO could define your entire legacy, here’s how to make every move count

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leadership tips for new CEO
Image Credit: Midjourney

When Tim Cook took over from Steve Jobs at Apple, the world watched with bated breath. Jobs wasn’t just a CEO; he was a visionary, an icon, and a legend of innovative leadership. (more…)

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Entrepreneurs

The Leadership Shift Every Company Needs in 2025

Struggling to keep your team engaged? Here’s how leaders can turn frustrated employees into loyal advocates.

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Bridging the gap between employees and employers
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In workplaces around the world, there’s a growing gap between employers and employees and between superiors and their teams. It’s a common refrain: “People don’t leave companies, they leave bad bosses.”

While there are, of course, cases where management could do better, this isn’t just a “bad boss” problem. The relationship between leaders and employees is complex. Instead of assigning blame, we should explore practical solutions to build stronger, healthier workplaces where everyone thrives.

Why This Gap Exists

Every workplace needs someone to guide, supervise, and provide feedback. That’s essential for productivity and performance. But because there are usually far more employees than managers, dissatisfaction, fair or not, spreads quickly.

What if, instead of focusing on blame, we focused on building trust, empathy, and communication? This is where modern leadership and human-centered management can make a difference.

Tools and Techniques to Bridge the Gap

Here are proven strategies leaders and employees can use to foster stronger relationships and create a workplace where people actually want to stay.

1. Practice Mutual Empathy

Both managers and employees need to recognize they are ultimately on the same team. Leaders have to balance people and performance, and often face intense pressure to hit targets. Employees who understand this reality are more likely to cooperate and problem-solve collaboratively.

2. Maintain Professional Boundaries

Superiors should separate personal issues from professional decision-making. Consistency, fairness, and integrity build trust, and trust is the foundation of a motivated team.

3. Follow the Golden Rule

Treat people how you would like to be treated. This simple principle encourages compassion and respect, two qualities every effective leader must demonstrate.

4. Avoid Micromanagement

Micromanaging stifles creativity and damages morale. Great leaders see themselves as partners, not just bosses, and treat their teams as collaborators working toward a shared goal.

5. Empower Employees to Grow

Empowerment means giving employees responsibility that matches their capacity, and then trusting them to deliver. Encourage them to take calculated risks, learn from mistakes, and problem-solve independently. If something goes wrong, turn it into a learning opportunity, not a reprimand.

6. Communicate in All Directions

Communication shouldn’t just be top-down. Invite feedback, create open channels for suggestions, and genuinely listen to what your people have to say. Healthy upward communication closes gaps before they become conflicts.

7. Overcome Insecurities

Many leaders secretly fear being outshone by younger, more tech-savvy employees. Instead of resisting, embrace the chance to learn from them. Humility earns respect and helps the team innovate faster.

8. Invest in Coaching and Mentorship

True leaders grow other leaders. Provide mentorship, career guidance, and stretch opportunities so employees can develop new skills. Leadership is learned through experience, but guided experience is even more powerful.

9. Eliminate Favoritism

Avoid cliques and office politics. Decisions should be based on facts and fairness, not gossip. Objective, transparent decision-making builds credibility.

10. Recognize Efforts Promptly

Recognition often matters more than rewards. Publicly appreciate employees’ contributions and do so consistently and fairly. A timely “thank you” can be more motivating than a quarterly bonus.

11. Conduct Thoughtful Exit Interviews

When employees leave, treat it as an opportunity to learn. Keep interviews confidential and use the insights to improve management practices and culture.

12. Provide Leadership Development

Train managers to lead, not just supervise. Leadership development programs help shift mindsets from “command and control” to “coach and empower.” This transformation has a direct impact on morale and retention.

13. Adopt Soft Leadership Principles

Today’s workforce, largely millennials and Gen Z, value collaboration over hierarchy. Soft leadership focuses on partnership, mutual respect, and shared purpose, rather than rigid top-down control.

The Bigger Picture: HR’s Role

Mercer’s global research highlights five key priorities for organizations:

  • Build diverse talent pipelines

  • Embrace flexible work models

  • Design compelling career paths

  • Simplify HR processes

  • Redefine the value HR brings

The challenge? Employers and employees often view these priorities differently. Bridging that perception gap is just as important as bridging the relational gap between leaders and staff.

Treat Employees Like Associates, Not Just Staff

When you treat employees like partners, they bring their best selves to work. HR leaders must develop strategies to keep talent engaged, empowered, and prepared for the future.

Organizational success starts with people, always. Build the relationship with your team first, and the results will follow.

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Entrepreneurs

What Makes an Entrepreneurial Leader? Traits of the World’s Best Innovators

Inside the mindset of entrepreneurial leaders who transform risk, passion, and vision into world-changing results.

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entrepreneurial leadership skills and traits
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When you think of Richard Branson (Virgin Group), Bill Gates (Microsoft), Steve Jobs (Apple), Rupert Murdoch (News Corporation), and Ted Turner (CNN), one thing becomes clear: they are not just entrepreneurs, they are entrepreneurial leaders. (more…)

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