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Put Your Daily Tasks Into These 4 Categories if You Want to Systemize Your To-Do List

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Who doesn’t like to get stuff done? Getting stuff done feels great because it takes you a little bit closer to achieving your long term goals, and it allows you to cultivate a feeling of being productive while making a difference in the world.

There’s a certain feeling of achievement that comes from checking off each item on a to-do list, sort of like vanquishing your enemies before declaring victory over your day. At the very least, it stops you from feeling like a useless couch potato.

I have been slightly obsessed with getting stuff done since before I was a kid in school, planning out my days with the precision reserved for most aeronautical engineers. However, as I grew older, my daily to-do lists grew larger and less manageable.

Today, the story is different, and I rarely manage to complete all the tasks I’ve outlined. Unfortunately, try as I might, I rarely make it through the monumental to-do list I have made in my notebook.

While most of us try our very best to get work done in a timely way, we often struggle to accurately predict just how much time individual tasks might take. We may complete some tasks in the blink of an eye, while other activities may take twice as long as initially predicted.

Thankfully, there is a way to systematically divide your to-do list into segments so as to improve the likelihood that you will get the most important activities, often called “high value tasks,” done before moving on to other tasks of less importance.

First, if you haven’t done this already, practice writing out a list of activities that need to be done. Below we’ll go over the four categories you can put your tasks in:

1. Urgent and important

Look at your list of to-do’s and highlight which ones are most important and urgent. You should try to highlight between 3-5 activities which are so urgent that they need to be completed right away. If you need help, try asking yourself these questions: What do you need to do right now? What needs to get done in the next 24 hours?

Think about what barriers are keeping you from reaching the next stage in your personal growth or development. What tasks need to be completed to get you more information or allow you to take action? Maybe you need to speak to someone about a product idea, or perhaps you need advice on how to respond to a client.

This list of activities should include things that are so important that you literally cannot do anything else without completing them first. This may mean working on a report that is due today or sending a follow up email to a boss or client who is waiting for a reply.

“Sometimes our stop-doing list needs to be bigger than our to-do list.” – Patti Digh

2. Time sensitive but less important

Next, look over your to-do list and select the activities that are time sensitive but are less important than the 3-5 “urgent and important” activities. This may be updating your CRM system, planning sales calls, or arranging a marketing campaign. These activities are still necessary to achieve your goals, and they have a definite timeline. Try to keep this second group to between 7-10 activities.

One thing to be wary of when developing this list is to avoid tasks that are simply “busy work.” This type of task should be delegated or automated as much as possible to avoid burnout and allow you to focus on strategic, higher-level activities.

3. Important but not time sensitive

These activities are just as important as those in the first group, but they may require more time and more effort than those urgent and important activities. This may include reworking your business plan, developing a new product launch strategy, or arranging to hire new employees.

“I made a huge to do list for today. I just can’t figure out who’s going to do it.” – Anonymous

4. Not important and not urgent

Activities in this group should be considered “like to have” tasks. These are activities and tasks that would be nice to make time for, but aren’t required for success.

No matter how you approach your daily activities, tackling your tasks in a way that allows you to prioritize what is most important to you will be key to developing a deeper understanding of how you work and how you can make yourself more effective.

How do you prioritize your to-do list? Let us know below!

McVal is the founder of We Write For Growth, a platform for businesses to connect with talented writers and researchers and growth hackers. He is also the author of How to Make $2,000 a Month Online and Start Up your Life: Why we don’t know what we want, and how to set goals that really matter. McVal writes about motivation, decision making, and strategic thinking. He graduated from UC Santa Barbara in 2011 with a degree in Spanish, and has since worked as a market researcher and business consultant in Washington D.C., New York City and London. You can reach him on Twitter @mcval or on IG @mcvaliant. 

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How Your Friends Determine Whether You Succeed or Not

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Can anyone do without having friends? We all have our friends, we share ideas with them, talk together, have fun, and fight. Yes, that’s the baseline of friendship. But, do you know that aside from you, your friends can determine whether you achieve success or not?

There are two things in friendship which are the ability to ”love” and the ability to “influence”. This means you are loved and you are influenced. How do your friends affect your success in life? How are they one of the biggest deciding factors of your success? Let’s find out.

What type of friends do you keep? 

First, what type of friends do you keep? Who do you call your best friend? There are two different kinds of friends, good friends, and bad ones. A lot of people have lost their pathway to success and some have also found their road to success all because of the friends they keep, the people they mingle with. 

Who is your best friend? Answer carefully. Having a best friend means you find each other compatible and understanding. Analyze who your best friend is. If your best friend has not motivated you to do something positive, if who you call your bestie has never given you positive advice, lastly if your best friend has never informed and advised you on your shortcomings, then you don’t have a best friend.

This quote tells us “birds of the same feather flock together”. Countless people have changed from their good nature into a bad one all because of friends. One thing to note is, “negative people move with negative aura”. If your best friend is filled with negativity inside-out then you will surely be affected by his/her negative aura.

They influence your success with positivity or negativity 

The friends you keep can either influence you with positivity or negativity because your friends have the power to change your kind of person completely. 

This is how your friends influence you:

  1. They influence you indirectly with what they do
  2. They influence you directly by teaching and giving you advice 

Yes, that is how they influence you. For instance, you watch a movie and you like the way the actor walks. The question is if you truly like the way the actor walks, won’t you try to imitate the actor? Of course, you will.

Just the way you imitate the actor is the same way your friends can influence you with their character. However, the funny part is, they don’t have to teach you to do things like them. You just find yourself imitating and copying them gradually.

An important question to ask is, are you imitating a good friend or a bad one? If you imitate a good friend then you will be good, but if you imitate a bad person, you will surely become a bad person.

Everyone wants to succeed, a good friend will always teach, enlighten, and motivate you for success. A bad friend will only motivate you to do evil things (smoking, drinking, fight, envy,).

And you should know that things like that are a great enemy of success and even of God. So, if you have these bad elements in your life, how will you achieve success? There is no way!

And also, they can teach and advise you directly. But, what do your friends teach you? When you ask them for advice do they inspire you positively or teach you the bad stuff.? A lot of people have regretted lifelong decisions just by listening to the advice of friends. 

The company you keep has the power to influence and change you. Never forget that a positive influence will teach, motivate, and brush you up for success. While a negative influence will inspire you to become a bad person, change your good nature, and leave you with regrets in the end.

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The 3 Step Process to Building a Profitable Pitch

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As a communication coach, one of the top questions entrepreneurs ask me is how to deliver a winning pitch to potential investors. They want to know if there’s a magic formula to get an investor to say yes and buy into their dream and their business. (more…)

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The 4 Pillars of Wealth and Abundance

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Have you ever wondered what the formula for a wealthy and abundant life is? Many people have. Lots has been written about the subject of wealth creation and living an abundant life. It was a breaking point in my journey and pursuit of success when I found out that there is a clear path to achieve success in life. Thanks to those who have shared their journey, we can clearly see and follow the principles of prosperity. (more…)

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Here Are 4 Reasons Why You Should Have a Podcast, Youtube Channel or Online Show

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Confidence comes from a place of strong understanding of self. After close to three years on radio, I’ve grown from a shy introvert to a shy introvert with an extrovert persona. When the mic is turned on, I can channel a version of myself that some say is attractive, strong, and of course, confident but it wasn’t always this way.

What I want to share with you is what I discovered on this journey into broadcast that you can apply to your life, your ventures, and your personal development. This doesn’t require any fancy gear. It does require a leap of faith on your part because once you go down the road of media; it can change your life.

1. Perceived Expertise

When you go to a doctor, you expect their knowledge will guide them to a solution to your problems. When you have a show, you become your listeners’ doctor. For all the multiple thousands, maybe millions, of YouTube channels, podcasts, and user-created content in the world, each person that gets behind a mic takes a position on their passion, their opinions, and their themes.

They challenge the status quo for the benefit of their listeners in hopes to entertain and educate. With consistency on your side, those fans place you on a platform and give you permission to influence them.

2. Global Acknowledgement

One of the benefits to increasing confidence is when you receive thank you notes from people you may never meet. The feeling of enriching someone’s life from halfway around the globe, provides validation you’re enhancing someone else’s life with your wisdom and your wit.

The very first time I was told I was making a difference in someone’s life in a country other than my own, I felt like I caused massive impact that transcends my circle of influence. When you experience just how much you can cause impact and it comes back to you, it’ll change your worldview.

“Be grateful for what you have and stop complaining – it bores everybody else, does you no good, and doesn’t solve any problems.” – Zig Ziglar

3. Backed By Numbers

One of the most exciting ways to measure success is to quantify your growth. It’s not enough to just broadcast. Having subscribers and downloads helps to know, numerically, how well you’re doing. Word of caution. This can be a way to set yourself up for distress because of number envy but if you understand what the numbers mean; you can control the narrative of the numbers.

The major number that makes most people smile is 10,000. I’d advise it to be 1. Here’s why. As you grow in your industry, so does your reach. If you learned that the one person that subscribed totally changed for the better because of you, wouldn’t that be worth the effort?

4. Effective Communication

While it’s not talked about much, having a show is documentation. You create a dynamic account of your life, your industry, and the pulse on what’s important simply by having a show. When you find a channel to improve your communication skills, you demand attention and people will listen to you. You become more trusted as a leader and people will follow you once they believe you can lead them to their wants and needs.

“To effectively communicate, we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others.” – Tony Robbins

These insights have helped many people become leaders and, ultimately, move others to their best selves. It’s worked for me and I hope it works for you. At the end of the day, it’s all about showing up and showing out.

Have you ever thought about having a radio show? If so, what would you talk about? Let us below!

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