Success Advice
How a Properly Planned Agenda Eliminates Ineffective Meetings
Organizations spend a great amount of time throughout the course of a year in meetings. Meetings should always be meaningful, organized, and necessary. Unfortunately, too many meetings I have sat through fit what a friend once told me, “Meetings are people sitting around talking about things they ought to be doing.” I can recall many meetings I attended through my career wishing I could have been in my office working!
I think meetings are more fruitful if they are preceded by a comprehensive Planning Meeting at the beginning of the year. The purpose of this initial meeting is to get everyone on the same page for the upcoming year.
University of St. Francis Athletics
Our full-time people in the St. Francis athletic program would annually meet approximately two weeks after the May final exams. We met to review the past year and to plan for the upcoming year which began in late July with our fall athletes arriving for preseason practices. We devised a simple, but comprehensive, plan to prepare for the upcoming year. Our full-time people blocked out four hours – from 8:00am -12:00pm – for one week to plan for the new year. This gave us 20 hours set aside for one thing: Planning.
As the Athletic Chair, I brought the agenda to the meeting. Our first order of business was to study the agenda and add important items that I missed. We then reviewed the previous year by having each person review his goals. I don’t ever remember accomplishing all my goals, so I reviewed mine first. By doing this, everyone knew that it was okay not to achieve all your goals. Those not achieved could be carried into the upcoming year.
The agenda was divided into two areas – “Priority Items” and “All-Other Items.” We first discussed the Priority Items, the most important things we had to face for the coming year. We then developed an action plan for each of the Priority Items.
The All-Other Items were primarily setting dates for annual functions we had to plan for like banquets, community/fundraising events, the golf outing, and all other date-related events. These dates were important because they needed the cooperation of other busy University Departments like Food Service and Maintenance. The sooner we gave these dates to our cooperating departments, the better for their planning.
“Planning is bringing the future into the present so that you can do something about it now.” – Alan Lakein
It was my job to take copious notes of our discussions so I could write our annual Planning Document. It was a simple document delineating the items we had to accomplish for the new year. We then sent the document to both our full-time and part-time personnel.
Each full-time person would write his goals for the coming year, especially integrating the Priority Items into these goals. We had many more part-time, off campus, coaches than our full-time people. The Planning Document was sent to every part-time coach so they could read it prior to our combined full and part-time personnel meeting.
In mid-July, we held our total department meeting. Each full-time person would speak to his responsibilities within the Planning Document. By doing this, our part-time people had the opportunity to read the document prior to the meeting and then listen to it come alive as the full-time people presented their portion of the document.
When our full-time personnel finished their presentations, we opened the meeting to our part-time people for their input. They always offered points we had missed and subsequently could add to our planning. This format enabled us to have all our people on the same page to face the upcoming year.
At mid-term we would meet with our full-time people and get a progress report on each person’s goals. We would get final reports at our year-end meeting as well. We would then review the goals and begin the planning cycle for the next year.
This format allowed us to not have meetings for meetings sake. We met when we had to plan for important events or when problems arose. These meetings were both organized and necessary. At all other times we were in our offices working.
Final Thoughts
From our experience, I would recommend four thoughts for your consideration:
- I would encourage you to meet with your principal people and write an annual Planning Document.
- I would encourage you to share the Planning Document with all of your people.
- I would encourage you to have your principal people write their goals in concert with your Priority Items.
- Although you will not accomplish all your goals each year, I believe you will be surprised at ALL you do achieve due to this format.
I hope you find that some of our planning details can be integrated into your planning.
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Life
9 Harsh Truths Every Young Man Must Face to Succeed in the Modern World
Before chasing success, every young man needs to face these 9 brutal realities shaping masculinity in the modern world.
Many young men today quietly battle depression, loneliness, and a sense of confusion about who they’re meant to be.
Some blame the lack of deep friendships or romantic relationships. Others feel lost in a digital world that often labels traditional masculinity as “toxic.”
But the truth is this: becoming a man in the modern age takes more than just surviving. It takes resilience, direction, and a willingness to grow even when no one’s watching.
Success doesn’t arrive by accident or luck. It’s built on discipline, sacrifice, and consistency.
Here are 9 harsh truths every young man should know if he wants to thrive, not just survive, in the digital age.
1. Never Use Your Illness as an Excuse
As Dr. Jordan B. Peterson often says, successful people don’t complain; they act.
Your illness, hardship, or struggle shouldn’t define your limits; it should define your motivation. Rest when you must, but always get back up and keep building your dreams. Motivation doesn’t appear magically. It comes after you take action.
Here are five key lessons I’ve learned from Dr. Peterson:
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Learn to write clearly; clarity of thought makes you dangerous.
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Read quality literature in your free time.
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Nurture a strong relationship with your family.
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Share your ideas publicly; your voice matters.
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Become a “monster”, powerful, but disciplined enough to control it.
The best leaders and thinkers are grounded. They welcome criticism, adapt quickly, and keep moving forward no matter what.
2. You Can’t Please Everyone And That’s Okay
You don’t need a crowd of people to feel fulfilled. You need a few friends who genuinely accept you for who you are.
If your circle doesn’t bring out your best, it’s okay to walk away. Solitude can be a powerful teacher. It gives you space to understand what you truly want from life. Remember, successful men aren’t people-pleasers; they’re purpose-driven.
3. You Can Control the Process, Not the Outcome
Especially in creative work, writing, business, or content creation, you control effort, not results.
You might publish two articles a day, but you can’t dictate which one will go viral. Focus on mastery, not metrics. Many great writers toiled for years in obscurity before anyone noticed them. Rejection, criticism, and indifference are all part of the path.
The best creators focus on storytelling, not applause.
4. Rejection Is Never Personal
Rejection doesn’t mean you’re unworthy. It simply means your offer, idea, or timing didn’t align.
Every successful person has faced rejection repeatedly. What separates them is persistence and perspective. They see rejection as feedback, not failure. The faster you learn that truth, the faster you’ll grow.
5. Women Value Comfort and Security
Understanding women requires maturity and empathy.
Through books, lectures, and personal growth, I’ve learned that most women desire a man who is grounded, intelligent, confident, emotionally stable, and consistent. Some want humor, others intellect, but nearly all want to feel safe and supported.
Instead of chasing attention, work on self-improvement. Build competence and confidence, and the rest will follow naturally.
6. There’s No Such Thing as Failure, Only Lessons
A powerful lesson from Neuro-Linguistic Programming: failure only exists when you stop trying.
Every mistake brings data. Every setback builds wisdom. The most successful men aren’t fearless. They’ve simply learned to act despite fear.
Be proud of your scars. They’re proof you were brave enough to try.
7. Public Speaking Is an Art Form
Public speaking is one of the most valuable and underrated skills a man can master.
It’s not about perfection; it’s about connection. The best speakers tell stories, inspire confidence, and make people feel seen. They research deeply, speak honestly, and practice relentlessly.
If you can speak well, you can lead, sell, teach, and inspire. Start small, practice at work, in class, or even in front of a mirror, and watch your confidence skyrocket.
8. Teaching Is Leadership in Disguise
Great teachers are not just knowledgeable. They’re brave, compassionate, and disciplined.
Teaching forces you to articulate what you know, and in doing so, you master it at a deeper level. Whether you’re mentoring a peer, leading a team, or sharing insights online, teaching refines your purpose.
Lifelong learners become lifelong leaders.
9. Study Human Nature to Achieve Your Dreams
One of the toughest lessons to accept: most people are self-interested.
That’s not cynicism, it’s human nature. Understanding this helps you navigate relationships, business, and communication more effectively.
Everyone has a darker side, but successful people learn to channel theirs productively into discipline, creativity, and drive.
Psychology isn’t just theory; it’s a toolkit. Learn how people think, act, and decide, and you’ll know how to lead them, influence them, and even understand yourself better.
Final Thoughts
The digital age offers endless opportunities, but only to those who are willing to take responsibility, confront discomfort, and keep improving.
Becoming a man today means embracing the hard truths most avoid.
Because at the end of the day, success isn’t about luck. It’s about who you become when life tests you the most.
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