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Motivation

7 Tips To Banish ‘Busy-Ness’ And Supercharge Your Productivity

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Does this dialogue sound familiar?

‘Hey! How are you?’

‘Busy, as usual. Yourself?’

‘Yeah – really busy. Life’s just crazy, you know?’

‘Yep, crazy-busy.’

We live in a world where it’s not only cool to be busy, it’s glorified. It’s the first thing we say when we greet each other. You’re given a pat on the back when you pull a hefty 13-hour day, or if you’ve done an all-nighter, or if you’ve rushed around like a mad thing to meet a deadline.

We wear our ‘busy-ness’ like a badge of honour and will proudly tell everyone in our lives how crazy and hectic things are.

For me, there’s nothing glamorous or sexy about ‘being busy’. In fact, it’s something I want to steer away from. I don’t want to be run off my feet, stressed out, and overwhelmed. Instead, I choose to move through my day with a sense of ease and grace. How much nicer does that sound?

While we’re busting through myths and misconceptions, let’s debunk another one: life isn’t about trying to find ‘balance’ either.

I think the idea of striving for balance is unrealistic… and kind of destructive. Besides, it doesn’t even exist — it’s just another thing us ladies use to compare and measure ourselves against each other. We even use it as a self-inflicted weapon to make ourselves feel guilty and unworthy. I spent way too much time at work this week, I’m such a bad mamma. I didn’t fit everything in today, I’m such a failure. (Can you believe the awful things our Mean Girl says to us sometimes?!)

The fact is there are times when my work requires more of me. Like when I’m bunkering down to write a book, or knee-deep in a speaking tour, or launching a new product like Get Your Glow On.

There are also times when my family or friends need me more, and everything else gets put on the back burner so I can show up fully for them. I believe it’s all about being present and riding the waves of life. Sometimes one particular area will call for more energy or more love and it’s our job to be so aware and tuned in that we can recognise it and act accordingly.

INSTEAD OF RIGIDLY STRIVING FOR ‘BALANCE’, TUNE INTO THE NATURAL EBBS AND FLOWS OF LIFE – THAT’S WHERE THE MAGIC IS.

{Click to tweet the above quote}

Ready to take action?

If you want to ditch the overwhelm and avoid the busy-ness trap once and for all (and supercharge your productivity while you’re at it), try these 7 hot tips:

 

1. Start using your digital calendar

I used to love using a pretty hand-held calendar that I would carry around in my handbag everywhere I went. But not only was it chunky and extremely heavy, I found myself missing appointments and stuffing up times because the inside of my planner looked like my 2-year-old nephew had taken to the pages with a bunch of pens!

We live in a world where things move and change all the time, and constantly crossing out and writing over things takes time and can look overwhelming (especially if you have writing like mine!).

It’s so easy to move things around on your digital calendar. Plus you can sync it to your smartphone and computer, which makes booking things in super easy. You can also send calendar invites to other people so they don’t miss your meeting or catch up.

 

2. Delegate

For many years, I really struggled with this. My business is my baby, so handing anything over to someone else scared the bejeebers out of me. But since I have learnt to delegate, I have really been able to focus my attention on what I love most, which is writing, speaking, teaching, sharing and creating. As a result, my business has grown exponentially.

To make this shift for yourself, work out what you love doing in your business. If you love writing and creating content, and don’t necessarily love sending invoices, bookkeeping and assigning tags in Infusionsoft (also lovingly known at MA HQ as Confusionsoft), then hire someone else to do it. You need to stay in your zone of genius and stop wasting your precious time doing things you don’t enjoy. Life’s too short to do anything that doesn’t light you up.

 

3. Make sure you schedule in time for you

I know it sounds ridiculous that we have to actually schedule in downtime, but we do: if we don’t, it doesn’t happen! I personally make sure my yoga, meditation and afternoon self-love time are all added to my digital calendar, otherwise I know they’ll just fall by the wayside.

Set yourself up for success by scheduling in your self-love time today. You can also make it a recurring task, which saves you time and makes sure these essential activities are always front-and-centre in your day. Need ideas for your self love time?

Check out my FREE self love menu today.

 

Melissa Ambrosini
 

4. Ask for help

There’s a common misconception that we have to do it all alone and that if we don’t, we’re a failure. This is BS. When you really let go of that belief — and simply ask for help when you need it — you can avoid burn-out and stop overwhelm in its tracks.

Give it a go.

ASKING FOR HELP ISN’T AN ACT OF WEAKNESS; IT’S AN ACT OF SELF-LOVE.

{Click to tweet the above quote}

5. Brain dump

In this post I talk about “Things“, which is one of my favourite productivity tools.

Every morning I do a brain dump into the app, which helps stop my brain swirling into overwhelm and falling into that unproductive busy-ness trap.

 

6. Meditation

Want to supercharge your productivity? Meditate! But let me guess: you’re too busy and don’t have time, right? Wrong. We all have the same amount of hours in the day — it’s about prioritising yourself, scheduling it in your digital calendar, then showing up every single day.

As Tom Cronin says, we have 72 units of 20 minutes per day. All you need to do is allocate two of those and you still have 70 units left!

 

7. Eat your frog first

Once you get all of your tasks out of your head and into your app (or onto paper), you need to start organising them. Divide your brain dump into four categories:

  1. Things you don’t want to do, and actually don’t need to do.
  2. Things you don’t want to do, but actually do need to do (the frogs).
  3. Things you want to do and actually do need to do.
  4. Things you want to do, but actually don’t need to do.

Once you’ve got your list organised, it’s time to prioritise the sections. The most important place to start? The ‘frogs’. These are the things you don’t like doing, but that actually really need to be done. They’re the ones you aren’t motivated to do, and that send you spiralling into procrastination. In fact, they can hang over your head all day and fill you with guilt… yet you still can’t bring yourself to actually get ‘em done.

So how can we finish our frogs?

Frogs need structure around them to ensure that they actually get finished. You can create the motivation you need to make them happen by either transforming them into something desirable (say, turning your weekly vacuuming session into a lounge room dance-jam) or by linking the act of frog-finishing to another, stronger habit.

In his famous book Eat That Frog, Brian Tracy suggests that the best habit to get into is eating your frogs first thing in the morning, which is exactly how I like to structure my to-do list. Not only does it mean you get the icky stuff over with first (leaving you free to do the things you enjoy without a cloud of guilt hanging over your head) but it’s also incredibly rewarding. Within the first hour or so of my work day, I already feel like I’ve made great headway, and that surge of momentum helps me glide through the rest of my day with ease. (Like Mark Twain once said, “If you have to eat a live frog, it does not pay to sit and look at it for a very long time!”)

Bonus Tip: Ban the ‘B’ word

My team and I have eliminated the word ‘busy’ from our vocabulary. It helps, a lot! Try it if you like. And next time someone asks you how you are, try not responding with, ‘Oh, I am so busy’. Instead, connect with how you’re feeling and go from there.

Now I’d love to hear from you, beautiful. Tell me, are you ready to ditch the busy-ness badge of honour? And do you have a favourite tip for supercharging your productivity and sailing through your to-do list with ease and grace? I’d love to hear your insights.

Thanks so much for being here, and for sharing from your heart. I love the bejeebers out of you!

Love Melissa

P.S. Do you know someone who could really benefit from this post? I’d love you to share it with all of your friends, family and tribe so we can all get un-busy together!

I'm an author, entrepreneur, motivational speaker, and self-love teacher. I love teaching women how to master their inner Mean Girl, to smash through limiting beliefs, and ditch the self-doubt so that they can start truly living the life of their dreams. Click HERE to grab my new book "Mastering Your Mean Girl" + my bonus meditations.

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3 Comments

3 Comments

  1. Brandon Villano

    Oct 9, 2015 at 12:07 am

    Your intro is so on point. Definitely nothing glamorous about being busy! There is such a stigma around making some time for yourself. I don’t get it. Reminds me of when I was in college, pulling all-nighters was the cool thing to do. And if you actually slept, then you must be lazy…

    Also, I like your take on striving for balance. If you have your values down pat, then there is nothing wrong with switching your schedule around when your integral priorities need more attention.

    -Brandon

  2. Dotchamou Zakari

    Oct 6, 2015 at 9:13 pm

    Thank you for this post ful helpful informations. Now why are so busy ? The answer is to do like everybody does. How to stop being busy ? Refuse to follow the crowd, just focus on things that really matter in life.

  3. Rose Costas

    Oct 6, 2015 at 5:08 pm

    Thanks Melissa We all have gone through it and others will if they haven’t. You have to get to a place where you choose not to allow the job to wear you down. You have to plan, prioritize and the things that cannot be done you delegate.
    There is no use trying to be super woman to prove to others how great you are or feel guilty becasue you aren’t. I wish every woman would read this.

    Thanks

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Motivation

4 Simple Yet Effective Ways to Boost Your Team’s Motivation as a Startup

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Many startup leaders are able to grow their organizations quickly, thanks to their off-the-charts motivation and productivity. Unfortunately, when the organization is no longer a one-man show, it becomes very difficult to equip their team members with the same degree of motivation. This can negatively affect the organization’s morale, productivity, and possibly revenue.

Below are the four simple and effective ways to boost your team’s motivation as a startup:

1. Evaluate your own leadership as a leader

Many leaders had their own share of experience with bad leadership. Tim Denning, Addicted2Success contributor, also goes as far as saying, “working with a bad boss is a soul crushing dream killer.” No leaders want to be known as a bad leader. Unfortunately, some startup leaders unintentionally fall into the trap of micromanaging and never listening to the team members because they might not always have an experience as a leader.

If your team is big enough, you can also consider doing an anonymous survey that evaluates your leadership. But if that is not an option, there are tools that allow you to assess your own leadership performance. Go through the assessment, and focus on implementing the changes. Even if the team members’ motivation does not skyrocket overnight, there will be an improvement overtime.

“The challenge of leadership is to be strong, but not rude; be kind, but not weak; be bold, but not a bully; be thoughtful, but not lazy; be humble, but not timid; be proud, but not arrogant; have humor, but without folly.” – Jim Rohn

2. Focus more on intrinsic motivation

A study of 200,000 U.S public sector employees by Yoon Jik Cho and James Perry showed that intrinsic motivation, rather than extrinsic motives such as position and salary, makes triple the impact on employee motivation and engagement. This study shows that motivating team members through position and salary is important, yet the biggest transformation will show when you get team members to focus on internal rewards.

For startups and teams with a limited budget, this represents a powerful way to be able to attract and retain the best team members. Though there will be some team members that might be disengaged because they are more motivated by position and salary, there will also be team members that may choose to stay in the organization because of the team’s culture– even if they get other job offers that might be more extrinsically appealing.

Challenge your team members with bigger responsibilities and goals. Encourage them to continue developing their skills or learn new ones. Show them you appreciate their loyalty. The internal rewards and the personal loyalty that your team members develop by working with your team will ensure that they can continue to stay engaged to the work and stay motivated to get the work done.

3. Be specific on HOW their work matters, and how much you care

Most leaders are aware of the importance of great team members and focus on recognizing the team’s efforts. However, when specificity as to how their work makes a difference in the team is added on, it can become extremely powerful. Team members want to know that the business cares about their work and jobs, but also about making a positive impact on the society.

Everytime you remind your team members about how their work makes a difference in the company’s growth, and how the organization makes a difference in the community, your team member will not only feel pride in their work, but they will also be fired up with an extra dose of motivation.

“If everyone is moving forward together, then success takes care of itself.” – Henry Ford

4.  Encourage team members to become self leaders

An article by HR Digest shows that 25% of millennial team members are looking for a chance to prove their leadership skills. Although it is highly encouraged for startup leaders to challenge their team members and give them opportunities to showcase their leadership abilities, it can be risky if they do not have a previous leadership experience. That is when self leadership comes in.

Self leadership is a concept developed by Bryant and Kazan and is about having a clear individual identity as a leader. This can mean having a clear understanding of the vision, who they are as a leader and what their capabilities are as a leader. This helps your team members embody an identity of a good leader while developing their leadership skills.

There are many ways of empowering team members to develop self-leadership, such as encouraging them to take on new challenges or allowing them to partake in professional development activities. It can also mean giving them room to innovate and make their own decisions with their authority.

As the team gets bigger and the organization is no longer a one-man show, it can be challenging for leaders to keep their team members motivated. However, with these simple ways, it’ll be easier to equip your team members with the extra dose of motivation to continue doing their best and boost the team’s performance as a whole.

How do you keep your team motivated and excited? Share your ideas and thoughts below!

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Motivation

5 Ways to Remain Undefeated In Life and Cherish Each Moment Successfully

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Life is an amalgamation of existence and survival. It often replicates Pandora’s box. When we talk about existence, it relates to one’s identity. When we talk about survival, stories of struggles, success, victories, and defeats come into the panorama. Survival defines the continuation of existence.

The concept of existence makes us curious about, “who am I”?  Whereas, instincts of survival raise queries about “how to know who I am”? This journey from Who to How comprises several halts and platforms to make life interesting and beautiful.

Let’s Have a Look at the Surroundings

Have you ever seen a bird building its nest? It appears beautiful yet simple, right? Stop and think about the efforts they have put behind its construction. They collect sticks, twigs, yarn, grass, leaves, mud, and many other things. They prove to be skilled architects of nature. This is one of their necessities to survive.

When the eggs hatched, the baby birds come into existence and struggle to survive in the external environment. They adapt and try to fly. They fall and get scared but never give up because they know this is vital for their survival. Then a day comes when they fly higher and soar in the sky.

Why doesn’t their survival seem complicated to us? Why don’t they have any emotional and mental breakdowns? Human beings have evolved and are privileged to experience emotions.

What Makes Life Interesting and Brings Meaning to Your Existence?

There are 3 things that brings mean to your existence: Desire, Determination and Struggle.

Desire

Human beings have desire to achieve things. Sometimes desires become the cause of one’s misery, but desires can also be the driving force which let you manifest your highest potential. Having desires is important. It motivates us to forge ahead towards victory. It gives us a reason to work and strive for more.

But desire should not dominate you, and you should not depend on it to be happy. Your willpower and attitude determine your approach towards its fulfilment.Many times we don’t get the desired results. Sometimes it is better than what we thought, and sometimes it’s the opposite. A wise person neither gets swayed away with the victory nor disheartened with failure.

Determination

If the desire is the force, then determination is the velocity. Their product gives us the power to become courageous and fight like an invincible spirit. The determination provides a direction and illuminates your way to success. Hence, determined, every time you get a setback in life. When life throws curve balls, apply the technique of self-motivation and wisdom.

Struggle

When we do not achieve a set goal, we consider ourselves failures. When life doesn’t seem easy, when things turn out to be contrary or opposite of our expectations, we define the situation as tough and full of struggles.

The real struggle in life is not with the situation but with ourselves. If you succeed to win over the lowest state of your mind, your weaknesses, you win half of the battle. We win the other half with courage, hope, and a never give up attitude.

Winning is important, but to never get defeated is something even more important. If you remain undefeated no matter what, that’s a success.

Here are 5 Ways to Remain Undefeated:

1. Build a Habit of Reading and Self-Motivation

In the moment of delusion and doubt, books prove to be a guiding force and a loyal companion, capable of empowering and motivating you. When we are stuck in a situation and not able to figure anything out, reading an article, blog, book or magazine has been proven to be a saviour.

A habit of reading helps you to learn and grow. It’s like self-help pills. You keep yourself motivated. Whenever doubt comes, you seek the writings of ancient wisdom, derive its meaning according to you and keep yourself in a high life state.

2. Thinking and Introspection

Thinking is an art, and introspection is the tool to perform this art. When we spend time with the inner self, we contemplate many things. When we dwell in the dialogue with ourself, we find answers to many questions, and our vision becomes more explicit.

We know ourselves. We don’t get affected by people’s criticism or applause. We consistently focus on our thoughts and keep moving forward along the chosen path, and that is the key to achieve your goal.

3. Seek Inspiration from a Mentor

A mentor is someone who guides you throughout and enables you to achieve success in your life. A mentor is a source of inspiration. A mentor can be anyone; a teacher, a friend, your parents, grandparents, or even some celebrity. When you get down and gloomy, look at your mentor and many deadlocks of your life open automatically.

4. Connect Yourself to Spirituality

Spirituality is the way of living one’s life unaffected by worldly affairs. When we open the gate to eternity, we leave behind our footprints. It will not only guide others but also paves their way to a peaceful life.

Practicing Yoga brings you closer to spirituality and meditation and helps with mental health. Hence, Yoga and meditation have the quality of a lotus flower. No matter what condition you are going through, you will bloom.

It calms your mind, relaxes your body, and improves your concentration. Your stress levels reduce and you achieve the hormonal balance your body and mind is looking for. This balance boosts your confidence and your belief system.It is a capsule for the overall development of your personality and inculcating this habit in our daily routine takes us to a higher level of success.

5. Be Courageous and Never Get Defeated

Courage is a virtue which enables us to make our dreams come true. To keep fighting the battle of life, you must have courage. It helps you to overcome your fear. When you win over your phobias, you increase your potential. You never get defeated, and that is an epic victory one can report.

In the weakest of your moments, when life seems unfair and ruthless, calm down, take a deep breath, close your eyes, and talk to yourself. Pay gratitude for whatever you have. You will find the meaning of your existence and that ethos to survive will never let you get defeated. You will triumph.

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Motivation

3 Ways to Rethink Motivation in a Busy World

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I’ve been thinking a lot about the nature of motivation recently. For me, motivation comes at different points during the day. I tend to be most motivated first thing in the morning. I’m not a night owl by any means, but sometimes I wish I could be. Other people are hopeless in the mornings, but they can stay up until the wee hours working on a project that inspires them.

Unfortunately, sometimes motivation doesn’t strike when you need it to. Sometimes you’re not able to arrange your day to align with specific spikes in motivation, and you’re forced to find opportunities to be productive at the corners of the day.

Below, are several ways you can set yourself up for victory, despite a busy schedule or an inability to find the right time to feel motivated:

1. Tee yourself up for a motivation session

I’m not much of a golfer, so the fact that I’m using a golf phrase to preface this tip probably doesn’t make sense. But the point is that sometimes you have to make it easy for yourself to succeed when it’s time to make a leap. You can break a task down into its component parts, and pretty soon it doesn’t seem so difficult.

That’s what motivation is about sometimes. You can take that first step towards getting things progressed. You can set up everything so you just have to jump in with both feet first thing when you have the energy. Sometimes this means creating a to do list for yourself the night before to start tackling first thing in the morning.

Sometimes it can mean drafting an email or creating a template for a phone conversation that you’re planning to have first thing the next day. Whatever you can do to get your head right and set up the right incentives for you to take that swing the very next day when you’re feeling prepared, the better off you will be. Try it next time you’re feeling tired. Take 10 minutes to tee up your next move.

“Wanting something is not enough. You must hunger for it. Your motivation must be absolutely compelling in order to overcome the obstacles that will invariably come your way.” – Les Brown

2. Fire, then aim

Unfortunately, sometimes teeing up a solution isn’t going far enough. What really works best is to put your head down and try to at least make a start at that “thing” you want to accomplish, that product you want to create, or that goal you want to reach. This can mean putting pen to paper, picking up the phone, typing out that email, or asking for that advice.

Do something, do anything. Whatever it takes, force yourself to make a minuscule action to move the ball forward. If you had a gun to your head or you were forced to do something to avoid losing everything in one moment, what would you do?

Perhaps this is a bit drastic, but by building a sense of urgency in the moment, even when it’s the last thing you want to do, you can find a deep source of motivation within you and set yourself up to tweak your efforts the next day.

Too often you’re overwhelmed and frozen into inaction when you reach for a large goal. This is the point of the “fire, then aim” approach.

3. Rid yourself of self doubt

One of the best ways to set yourself up for victory in the long run is to build your self confidence. If you truly believe in yourself, you will find the motivation to persist and persevere.

If you truly have faith in yourself and your ability to deliver what you set out to deliver, you can do it. The world will align to your dreams. But this won’t happen if you let yourself be talked down by self-doubt and worry about what others will think.

“The moment you feel yourself hesitate on something you know you should do, count 5-4-3-2-1 to activate your prefrontal cortex and interrupt the habit of overthinking, self-doubt, and fear.” – Mel Robbins

Some worry and concern is rational and even important, but for the most part, fear will only hinder your progress. Get the negative voices out of your head by tapping into the inner ego and reminding yourself that you can accomplish what you set out to accomplish.

If you put your mind to something, and you are stubborn in your resistance to listening to other people’s’ opinions of what you do, then you will be hard pressed to not succeed.

The hardest part is the start. Finding ways to make that start even a little bit less painful can make the time that it takes to create something amazing all that much easier.

How do you motivate yourself? Share your ideas below!

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Motivation

A Step by Step Process That Will Help You Make the Impossible, Possible

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We have all been there, looking at something and wishing we had it. The girl, the car, the money, the family, the lifestyle…but then we tell ourselves “Yeah, but that’s not me”. The people who get that are cut from a different cloth and we keep telling ourselves that until it becomes a self-fulfilling prophecy. We waste the wings we got believing the entire time that we can’t fly and that it’s impossible for us. We don’t even see our wings most of the time. (more…)

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