Entrepreneurs
7 Mistakes You Must Avoid When Hiring a Virtual Assistant
As my online business has grown over the years, I have felt the need to get some additional hands on board. Since I am big on being flexible, I didn’t want to hire someone as an employee and then worry about giving them a place to work or being there to monitor them. I decided to try my hands at hiring a virtual assistant (VA). While I have hired and worked with many virtual assistants so far, I made some basic mistakes when I hired my first VA last year.
Below, I have shared the seven mistakes I made that one must avoid when hiring a virtual assistant:
1. Not having a clear role for your Virtual Assistant
When I decided to hire a VA, my decision was driven by getting some work transferred to the VA. The mistake here was that I did not think about the exact work I would pass on to him/her.
So, I came across a VA on Facebook and interviewed him. While he seemed like a great guy with a good attitude, he was low on the skills part. Nonetheless, I considered hiring him and then training him on the job.
If I had a clear role in mind for my VA, I could have avoided hiring the VA I did, as he didn’t fit my criteria. But since there was none, I made the mistake of hiring him.
2. Not asking for previous work examples
No matter how great a VA looks, without prior work samples, you have no way to gauge the quality of his/her work. As a rule, always ask for samples. In case the VA doesn’t have related samples, you can ask him/her to do a little sample work for you and then gauge the quality.
3. Not training your Virtual Assistant
When hiring a VA, you must know that it will cost you money as well as some time in the beginning. Unless you have hired a highly skilled VA who is ready to hit the road from the very first day, you need to spend time training him/her. Remember that your business and your way of working is completely new to the VA and you need to hold their hand for the initial few weeks.
Having said that, you’re only helping the VA in areas of your business and your work. You shouldn’t train him/her on basic skills such as email writing, or Excel.
“You don’t have to do it all by yourself.” – Whitney Wolfe
4. Not using the right tools
You need to have a system to keep the work going smoothly when working with a VA. When you have a system in place, keeping track of your VA’s work, giving them feedback, and planning ahead is a lot simpler.
Simple things such as creating a Google Drive or Dropbox folder for the VA’s work, using tools such Google Sheets, Slack, and Trello can really streamline your work and save a lot of time.
5. Not giving clear instructions and timely feedback
Your VA can’t read your mind. If you don’t give clear instructions, you shouldn’t expect high-quality work from their end. As a best practice, it helps in being crystal clear in your instructions. While you may find this time consuming, it’s a lot better than to get something low quality in need to rework.
Also, it’s is important to review your VA’s work and give them timely feedback. For the first few weeks, you can opt for daily short check-ins. This becomes a lot more important when you’re working with someone in a different time zone. If you don’t correct them in something when they make a mistake, you risk wasting another day.
6. Not being patient
Even if you hire a perfect candidate, he/she is likely to take time to acclimatize to your business and your style of working. While it’s a good practice to keep a strict tab on the VA’s work, you shouldn’t expect them to start firing on all cylinders from Day 1.
A reasonable expectation should be to transfer your work gradually to the VA (over the next few weeks or even months), and train them appropriately. You need to be patient in the initial days and understand that your VA may slowly cope up and perform as per your expectations.
“Patience is a virtue, and I’m learning patience. It’s a tough lesson.” – Elon Musk
7. Not calculating the ROI
When you invest in a VA, you need to have a clear idea on what benefit you’re looking for. For example, would hiring a VA allow you to expand your business, or would it allow you to delegate some work and focus on more important stuff.
Whatever the benefit, you need to think about the RoI (Return on Investment). Evaluate whether having a VA will help in generating a positive RoI or not. If you can’t peg a number to it, analyze whether the benefit of having a VA justifies the cost or not.
What are some mistakes you’ve made in hiring a VA? Comment below!
Entrepreneurs
Crisis-Proof Your Business Now: Essential Strategies for Every Entrepreneur
Around one in five U.S. businesses fail within a year of opening their doors, with around half closing in five years.
Every business of any size in any industry will experience a crisis at some stage. Sadly, the majority don’t survive. Around one in five U.S. businesses fail within a year of opening their doors, with around half closing in five years. (more…)
Entrepreneurs
10 Ways Ecommerce Store Owners Can Increase Profits Quickly
By implementing these practices, you can optimize your ecommerce store for increased sales
Your ecommerce business may have considerable objectives, but what is the primary goal of your e-commerce business? It’s to generate revenue or increase profit, right? But how can you do that? (more…)
Entrepreneurs
The Secret Strategy to Scaling a Business to 7 Figures Without Burning Out
The most underestimated strategy to scale your business is enhancing the flow of information
Prior to my entrepreneurial journey, I harbored the belief that the majority of businesspeople were fundamentally dishonest. This notion was even reinforced by my friends who warned me against starting a business, arguing that it would turn me “deceptive and ethically dubious.” (more…)
Entrepreneurs
Smart Strategies to Successfully Market Your Mobile App
Knowing how to market your app to your target audience is a simple question but the answer isn’t that simple.
Ready to market your app? Where do you start? (more…)
-
Life4 weeks ago
The Happiness Model That’ll Change Any Entrepreneurs Life
-
Success Advice4 weeks ago
Simple Secrets to Building a Profit Pumping Freelance Business
-
Entrepreneurs4 weeks ago
5 Levels of Brand Visibility and How to Go to the Next Level in 2024
-
Entrepreneurs3 weeks ago
Elevate Your Ecommerce Game: BigCommerce vs. WooCommerce
-
Startups3 weeks ago
5 Strategic Power Moves to Successfully Build Your Empire
-
Entrepreneurs2 weeks ago
The Secret Strategy to Scaling a Business to 7 Figures Without Burning Out
-
Success Advice2 weeks ago
12 Skills to Acquire in 2024 for Career Success
-
Life2 weeks ago
The Power of Elevating Others: Steps to Change Your Life for the Better